We are seeking an experienced, organised, and discreet
Family Personal Assistant (PA)
to support the daily lifestyle, logistics, and operations of a private household in Dubai. This role requires exceptional attention to detail, strong communication skills, and the ability to multitask across personal, family, and household matters.
The ideal candidate will bring a calm, proactive, and solution-oriented mindset to a fast-paced, dynamic environment. This position is ideal for a second-jobber with some prior experience who is eager to grow, develop, and commit long-term.
Key ResponsibilitiesTravel & Logistics
Assist the existing PA team with all aspects of family travel, including flight research, bookings, check-ins, ground transportation, and luggage coordination.
Support visa processing and passport renewals for family members and household staff.
Maintain and update travel schedules, itineraries, and family preferences in line with existing systems.
Household & Staff Coordination
Support the oversight of domestic staff schedules, duties, and performance.
Act as a liaison between household staff and the principals to ensure smooth daily operations.
Coordinate household maintenance, repairs, and property upkeep across all residences.
Assist with pet care logistics, including grooming, veterinary visits, and supplies.
Children's Schedules
Organise and maintain children's school timetables, extracurricular activities, tutoring sessions, and holiday programs.
Ensure templates and schedules are accurately updated, circulated, and synced with online calendars.
Arrange recreational activities, outings, and time-management plans for children.
Health & Administration
Assist with private medical insurance claims and health-related paperwork.
Maintain family calendars, medical appointments, and key reminders.
Keep accurate records of important documents, renewals, and personal files.
Property & Finance Coordination
Assist with tracking household expenses and coordinating with property managers, utilities, and service contractors.
Monitor and renew household contracts, insurance policies, and administrative documentation.
Lifestyle Management
Make restaurant, spa, hospitality, and leisure reservations according to family preferences.
Handle personal shopping, gift procurement, and special errands.
Serve as a central point of contact for personal, household, and lifestyle-related matters.
Key Requirements
Minimum
2 years' experience
in a similar Personal Assistant or Private Household role.
Good understanding of travel logistics, international bookings, and visa procedures.
High level of
discretion, confidentiality, and emotional intelligence
.
Excellent communication and interpersonal skills.
Strong organisational ability with proven multitasking and time-management skills.
Tech-savvy -- comfortable with
Google Calendar, Excel, Word
, and daily communication on
iPhone
.
Basic working knowledge of
AI tools
for research and workflow efficiency.
Fluent, articulate English (written and spoken).
Flexible, proactive, and solution-driven approach.
Desirable
Previous experience supporting
HNW/UHNW families
.
Familiarity with private household management and luxury service expectations.
Understanding of family dynamics, child-friendly routines, and pet care.
Hours of Work
In-office
, 6 days per week
Every alternate Saturday from home