Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world\xe2\x80\x99s leading energy companies. We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination. The world is re-thinking its energy supply and energy security needs, planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs. This is an exciting time to join us on this journey. We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week. Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone? JOB TITLE: Expeditor II - Desk KEY RESPONSIBILITIES: \xef\x81\x93 Comply with HSSE and company\xe2\x80\x99s policies, procedures, code of business conduct and legislation performance of the duties.
\xef\x81\x93 Review the scope of supply of the purchase order, required on site dates, and supplier\xe2\x80\x99s historical performance. Exchange communication protocol with supplier and receive purchase order acknowledgement from buyer.
\xef\x81\x93 Arrange and moderate the post award kick off meeting to discuss supplier\xe2\x80\x99s engineering and manufacturing schedule, supplier document requirement and submission dates, preliminary key documents, communication protocols, progress reporting and project formats. Identify possible delay risks and liaise with Project Engineer to mitigate the causes.
\xef\x81\x93 Acquire information on supplier\xe2\x80\x99s proposed project engineering and manufacturing schedules, supplier\xe2\x80\x99s document index and key documents as identified and mutually agreed with supplier. Discuss both plans with project planner and project engineer.
\xef\x81\x93 Monitor the timely receipt of supplier\xe2\x80\x99s engineering deliverables and return of commented documents.
\xef\x81\x93 Expedite supplier\xe2\x80\x99s procurement activities to ensure suborders of materials and respective deliveries are in line with supplier\xe2\x80\x99s engineering and manufacturing schedules. Obtain copies of suborders and monitor supplier\xe2\x80\x99s procurement activities for timely delivery.
\xef\x81\x93 Maintain expediting records in E-folder for each Purchase Order including key documents such as supplier contacts, field expediting reports, schedules and plans, key engineering drawings, inspection and expediting reports and order status related documents.
\xef\x81\x93 Identify progress milestones mutually with supplier and monitor supplier\xe2\x80\x99s performance towards achieving these milestones. Resolve any potential operational issues that may impact the delivery.
\xef\x81\x93 Assess potential delay risks and analyze supplier\xe2\x80\x99s proposed revised execution plan. Recommend a recovery plan in case of slippage in consultation with the Principle Expediting Engineer. Monitor the recovery of delays and implementation of remedial actions. Obtain prior approval form the Project Engineer for any technical change.
\xef\x81\x93 Carry out a routine check for expediting requirements at supplier\xe2\x80\x99s shop and intimate the appropriate satellite office for the required expediting visits after consultation with the Expediting Manager and Project Management.
\xef\x81\x93 Solicit supplier to maintain an inspection plan in line with the execution schedule. Request inspection notification and liaise with QA/QC for recommending inspection mode. Coordinate inspection visits with suppliers and Third-Party Inspection Agencies (TPIA).
\xef\x81\x93 Administer the TPA\xe2\x80\x99s inspection visits to supplier shop. Receive flash report from inspector and follow up on approvals by QA/QC. Review inspection report and verify for compliance with PO requirements in consultation with QA/QC and respective disciplines.
\xef\x81\x93 Review inspection release note (IRN) issued by QA/QC and release materials for shipping. Issue the shipping release note (SRN) to supplier and logistic team to trigger the shipping process.
\xef\x81\x93 Expedite suppliers\xe2\x80\x99 submission of shipping documents and liaise with the shipping department for timely movement of goods. Plan shipping of critical or larger cargo prior to readiness of consignment. Liaise with freight forwarder and shipping department for quick transportation of equipment to site. Maintain relationship between shipping, accounts payable and procurement department.
\xef\x81\x93 Monitor material journey and obtain material receipt voucher from material controller on site.
Investigate causes of shortage or excess supplies. Contact supplier to supplement any shortages or discuss with respective Procurement Engineer to resolve claims for damages and unsatisfactory materials. Ensure a clean material receipt report.
\xef\x81\x93 Advise supplier with invoicing instructions in line with the purchase order terms and conditions. Verify supplier invoices for payment against progress milestones. Advise supplier and accounts payable of any discrepancies and return any incorrect invoice to supplier. Request a new correct commercial invoice.
\xef\x81\x93 Regularly update order progress in PPCS to reflect the latest status of the Purchase Orders.
Maintain updated records reflecting the Engineering status, Sub-Order, Manufacturing and inspection schedules, and Shipping Releases for the assigned orders. Alert Project Management of any problematic areas and provide recommendation for resolving general and specific problems.
\xef\x81\x93 Extract various progress reports using PPCS and other respective platforms to track the supplier\xe2\x80\x99s progress, documents\xe2\x80\x99 status, inspection and shipping dates. In case of any issues, get the same resolved with the help of the Principle Expediting Engineer.
\xef\x81\x93 Expedite supplier\xe2\x80\x99s submission of final Material Record Book (MRB).
\xef\x81\x93 Initiate completion of certification for progress and final payments.
\xef\x81\x93 Maintain performance metrics and coordinate with respective disciplines and functions for the completion of the Supplier Performance Evaluation by asserting the supplier\xe2\x80\x99s delivery performance, supplier quality performance, on time delivery and engineering performance.
\xef\x81\x93 Perform any related duties and responsibilities as and when required. ESSENTIAL QUALIFICATIONS AND SKILLS: Bachelor\'s Degree in engineering (preferably mechanical or electrical) plus 4 to 7 years relevant experience in contracting for the oil & Gas industry or in manufacturing at Fabricator\xe2\x80\x99s shop. A relevant inspection background is an added value. #LI-BS1