Executive Secretary/receptionist
Dubai, United Arab Emirates
Job Description
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Our organization is looking for a skilled and detail-oriented Executive Secretary to join our team. The preferred candidate should be highly organized with a demonstrated ability to handle a fast-paced environment and manage multiple tasks efficiently. Requirements:
More jobs on https://www.qureos.com/
- Proven experience as an Executive Secretary, Executive Assistant, or similar role supporting senior-level management
- Must have knowledge in construction process and work procedure
- Proficiency in office software and applications (MS Office suite, calendar/email management tools, etc.)
- Minimum 3 years\xe2\x80\x99 experience
- Excellent organizational and time-management skills with the ability to prioritize tasks efficiently
- Strong English written and verbal communication skills
- Discretion and trustworthiness when handling sensitive information
- Experience in using Aconex will be added advantage.
- Answering phone calls and redirect them when necessary
- Assisting the manager and colleagues
- Manage office supplies stock and place orders
- Maintain cleanliness of office
- Manage petty cash report
- Organize a filing system for important and confidential company documents
- Answer queries by employees and clients
- Distribute office correspondence (e.g. letters, memos, emails etc.)
- Prepare the monthly invoices of projects
- Follow up pending payments
- Assisting payroll officer to verify the staff duties at sites
- Sending inquiries to the suppliers
- Posting job vacancies in online platform, sorting of candidates CV if necessary
- Initiate and update Online / Offline Registration of the Company and prepare the documents, obtain relevant information for the Pre-qualification.
- Prepare submittal documents to Consultant (e.g Method Statement, Materials etc.)
- Regular checking of the Tender Portals for any new initial projects that we can participate.
- Support and facilitate the completion of regular reports
- Assist in preparing commercial and technical documents for tender submission.
- Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Initiates and replies to routine correspondence related to area of responsibility.
- Do you have work background in Construction industry?
- Diploma (Required)
- receptionist/secretary: 3 years (Required)
More jobs on https://www.qureos.com/
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Job Detail
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Job IdJD1633588
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned