Job Description

We are seeking a highly organized and proactive Executive Secretary to support our General Manager in a fast-paced IT services environment. The ideal candidate will possess exceptional administrative skills and a strong understanding of the IT industry, enabling them to effectively manage executive tasks and contribute to the overall efficiency of the office. As an Executive Secretary, you will be responsible for maintaining the executive's schedule, facilitating communication within the organization, and ensuring that all administrative functions run smoothly. Your role will be crucial in helping the General Manager focus on strategic initiatives while you manage day-to-day operations. This position requires a detail-oriented individual with excellent time management skills and the ability to handle confidential information with discretion. * Responsibilities:Manage the General Manager's calendar by scheduling meetings, appointments, and travel arrangements while prioritizing tasks according to urgency and importance.

• Prepare and edit correspondence, reports, presentations, and other documents to ensure clarity and professionalism.
• Act as a liaison between the General Manager and internal/external stakeholders, facilitating effective communication and information flow.
• Organize and coordinate company events, meetings, and conferences, ensuring all logistics are handled efficiently.
• Maintain comprehensive filing systems and databases for easy access to important documents and information.
• Monitor and manage incoming communications, including emails and phone calls, responding on behalf of the General Manager when appropriate.
• Assist in the preparation of budgets and financial reports, tracking expenses and ensuring compliance with company policies.
• Conduct research and compile data for special projects, providing the General Manager with relevant insights and information.
• Handle confidential information with the utmost discretion, ensuring compliance with data protection regulations.
• Support the General Manager in strategic planning and operational initiatives to enhance productivity and efficiency.
• Preferred Candidate:Proven experience as an Executive Secretary or in a similar administrative role, preferably within the IT sector.
• Exceptional organizational and multitasking skills, with a strong ability to prioritize tasks effectively.
• Excellent written and verbal communication skills, with the ability to interact with stakeholders at all levels.
• Strong problem-solving skills and the ability to work independently with minimal supervision.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
• Demonstrated ability to maintain confidentiality and handle sensitive information responsibly.
• Strong attention to detail and a commitment to producing high-quality work.
• Ability to adapt to changing priorities and work in a dynamic environment.
• Strong interpersonal skills and a professional demeanor, representing the company positively.
• Knowledge of IT services and industry trends is a plus, enabling better support for the General Manager's initiatives.

Skills Required