Job Description

We are reputed organization looking for an experienced and professional Executive Secretary to directly assist our executive office. The ideal candidate will play a crucial role in supporting the day-to-day activities, ensuring seamless coordination, efficient time management, and professional communication. Key Responsibilities 1. Executive Support: - Act as the primary point of contact between the executive and internal/external stakeholders. - Manage the calendar, schedule appointments, and coordinate meetings. - Prepare and review documents, reports, and presentations. - Draft correspondence, emails, and memos on behalf of the organization in a professional and timely manner. 2. Meeting & Event Management: - Plan and coordinate high-level meetings, ensuring agendas, materials, and participants are prepared in advance. - Record and distribute minutes of meetings, highlighting action points and deadlines. - Organize events, conferences, and travel arrangements, including visas, flights, and accommodations. 3. Communication & Liaison: - Handle all incoming and outgoing communications, ensuring accuracy and professionalism. - Build and maintain strong relationships with clients, partners, and stakeholders 4. Administrative & Organizational Support: - Maintain and organize confidential files, records, and correspondence. - Monitor and prioritize tasks, ensuring the executive office meets deadlines and objectives. - Track projects and initiatives assigned, providing status updates regularly. - Handle sensitive and confidential information with the utmost discretion. - Maintain and update office records, files, and databases. 5. Office Coordination: - Assist with managing office supplies and ensuring the office runs smoothly. - Work closely with other departments to ensure seamless coordination of activities. - Ensure compliance with company policies, standards, and protocols - Support the organization of office events, meetings, and workshops, Compliance and Confidentiality 6. Clerical Duties: - Handle mail distribution and manage incoming/outgoing courier services. - Operate office equipment such as printers, copiers, and scanners. Requirements . Education: BacheloraEUR(TM)s degree in Business Administration, Office Management, or a related field is preferred. . Experience: Minimum of 5 years of experience as an Executive Secretary or in a similar senior administrative role. . Languages: Good command of English language and ability to undertake self-correspondence. Fluency of such language ( written and spoken) is mandatory. Proficiency in professional communication and drafting in English. . Technical Skills: Must be computer literate with advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). Strong typing skills. . Soft Skills: Exceptional organizational and time-management skills. High level of professionalism and confidentiality. Strong interpersonal and problem-solving abilities. Ability to handle pressure and work in a fast-paced environment. Must be prepared to work flexible hours including evenings and weekends. Capacity to work under pressure A proactive and resourceful attitude with attention to detail. Other duties as assigned by seniors Non-smoker Join us and become a part of a professional and friendly work environment! We prefer someone living in Manama near Seef district. Please send your resume/CV