Executive Secretary / Executive Assistant

Dubai, United Arab Emirates

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Manage and prioritize the executive's calendar, schedule meetings, and coordinate appointments.
Draft, format, and proofread emails, letters, reports, and other business correspondence with precision and professionalism.
Ensure all written communication is clear, grammatically correct, and aligned with company standards.
Handle incoming and outgoing emails on behalf of the executive, ensuring timely and appropriate responses.
Maintain and organize confidential files and documents, both digital and physical, in a secure and structured manner.
Oversee document control procedures, including version control, archiving, and retrieval.
Prepare meeting agendas, take minutes, and follow up on action items.
Coordinate travel arrangements, hotel bookings, and itineraries when required.
Serve as the main point of contact between the executive and internal/external stakeholders.
Perform other administrative duties as assigned to ensure smooth daily operations.

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