Job Description

Overview:
KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration - through conceptualization - to realization of planning, design or project delivery in the built and natural environments. For over 60 years we've led with vision, contributing to many of the world's most ambitious projects, iconic places, remarkable experiences and prosperous communities.
As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 51st largest global architecture firm and the #1 Firm in the Middle East Region in their 2024 WA100 Survey.
We invite you to join us. Why?
When you join KEO, you'll discover more than just a job - you'll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups. In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards. Responsibilities:
We are seeking an exceptional, seasoned Executive Assistant to support our Chief Operating Officer. This is not a traditional administrative position--it is a high-impact, operationally critical role requiring a hybrid professional who can seamlessly navigate executive-level business support, complex personal logistics, and global coordination.
The ideal candidate will operate as a strategic gatekeeper, trusted proxy, and proactive project manager, ensuring the COO's professional and personal life run with precision, foresight, and complete discretion.
We envisage success in this role to include;
Executive & Operational Support
Serving as the COO's primary point of contact, acting as a liaison between internal teams, senior leadership, and external stakeholders.
Working as an extension of the COO, anticipating needs, preparing briefing materials, and ensuring smooth execution of priorities.
Managing sensitive information with the highest degree of confidentiality and sound judgment.
Complex Calendar & Time Zone Management
Maintaining and optimizing a dynamic, fast-changing calendar across multiple global time zones.
Coordinating internal project reviews, senior leadership meetings, board presentations, and client engagements--with frequent last-minute changes.
Ensuring alignment between business commitments and personal obligations without conflict.
Global Travel Coordination
Planning and execute intricate international travel itineraries, including multi-leg trips, visas, private and commercial flights, accommodations, and ground transportation.
Aligning travel schedules with client site visits, board meetings, and project reviews.
Preparing detailed travel briefs and ensure all logistics run smoothly, even when plans shift unexpectedly.
Personal Support & Life Management
Manage the COO's personal calendar, including medical appointments, family commitments, and social engagements.
Oversee personal logistics to ensure uninterrupted focus on critical business priorities.
Handle personal errands and tasks with discretion, sensitivity, and proactive judgment.
Project & Workflow Management
Track and follow up on action items, coordinating with teams to ensure deadlines and priorities are met.
Utilize project management platforms (e.g., Asana, Trello) to monitor deliverables and support operational initiatives.
Assist with preparation of presentations, reports, and materials using Office 365 / Google Workspace.
Qualifications:
To be successful in this dynamic opportunity, we envision that your career journey to date will include 7/10 years work experience supporting C- Suite leaders. Experience in the AEC (Architecture, Engineering, Construction) sector or large, global professional services environment strongly preferred.
This role requires a professional who can seamlessly manage multiple priorities, maintain confidentiality, and support the COO in driving the organization's success with a 24/7 problem-solver mindset
KEO's performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its' contribution to client success wherever we work.
We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.

Skills Required