Job Description

We are seeking a highly organized, smart and professional

Executive Secretary

to provide comprehensive administrative support to senior management. Responsibilities include managing calendars, coordinating meetings and travel, preparing reports, handling confidential correspondence, and liaising with internal and external stakeholders. The ideal candidate will have excellent communication skills, strong attention to detail, and proficiency in MS Office.

Key Responsibilities:

Manage the executive's calendar, schedule meetings, and coordinate appointments. Act as the primary point of contact between the executive and internal/external parties. Support decision-making by providing organized information and summaries. Attend meetings to take minutes, prepare agendas, and follow up on action items. Maintain confidentiality of all sensitive business information. Coordinate communication between departments and senior management. Liaise with clients, vendors, partners, and other stakeholders. Manage event planning such as conferences, workshops, and executive meetings. Track and manage budgets, expense reports, and reimbursements. Assist in project coordination and ensure deadlines are met. Perform basic office management duties (supplies, vendor coordination, etc.). Ensure information is accurate, timely, and effectively communicated. Prepare, format, and edit correspondence, reports, presentations, and documents. Maintain filing systems, databases, and records. Handle incoming and outgoing emails, phone calls, and correspondence.

Qualifications:

Bachelor's degree in Business Administration, Management, Secretarial Studies, or a related field (preferred but not always mandatory). Excellent communication skills (written and verbal). Strong organizational and multitasking skills. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Time management and prioritization abilities. Ability to work under pressure and handle tight deadlines. Problem-solving and decision-making capability. 2-5 years of experience in administrative or secretarial roles. Experience supporting senior-level executives is a major advantage. Knowledge of office procedures, business etiquette, and document management.
Job Type: Full-time