Job Description

We are seeking a highly organized and professional

Executive Secretary

to provide comprehensive administrative support to senior management. Responsibilities include managing calendars, coordinating meetings and travel, preparing reports, handling confidential correspondence, and liaising with internal and external stakeholders. The ideal candidate will have excellent communication skills, strong attention to detail, and proficiency in MS Office.

Key Responsibilities:

Manage calendars, appointments, and meetings. Draft, proofread, and manage correspondence, reports, and presentations. Maintain filing systems (digital and physical). Screen and prioritize emails, phone calls, and requests. Serve as the point of contact between executives and internal/external stakeholders. Organize board meetings, conferences, and travel arrangements. Prepare meeting agendas, minutes, and follow-ups. Handle sensitive company information discreetly. Monitor office supplies, budgets, and expenses related to the executive office. Support executives in decision-making with well-prepared documentation. Research and compile information for reports or presentations. Act as a liaison between executives and departments. Provide high-level administrative and secretarial support to executives or senior management.

Qualifications:

Bachelor's degree in Business Administration, Management, Secretarial Studies, or related field (preferred). Diploma or certificate in office administration or secretarial work (sometimes accepted). Strong organizational and time management skills. Excellent written and verbal communication. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and office equipment. Discretion and ability to handle confidential information. Multitasking and problem-solving ability. Professional presentation and interpersonal skills. 3-5 years in administrative, executive assistant, or secretarial roles. Prior experience supporting senior management or executives is usually preferred. Excellent multitasking, prioritization, and time management. Accuracy in documentation and reporting. Ability to anticipate needs and handle issues proactively. Discretion in handling sensitive and confidential information. Comfortable working under pressure and managing urgent tasks.
Job Type: Full-time