Job Description

We are seeking a highly organized and professional

Executive Secretary

to provide comprehensive administrative support to senior management. Responsibilities include managing calendars, coordinating meetings and travel, preparing reports, handling confidential correspondence, and liaising with internal and external stakeholders. The ideal candidate will have excellent communication skills, strong attention to detail, and proficiency in MS Office. Prior experience in an executive support role is preferred.

Qualifications & Requirements

Bachelor's degree in Business Administration, Office Management, or a related field (Diploma with strong experience may be considered). Minimum 3-5 years' experience as an Executive Secretary, Executive Assistant, or in a similar administrative role. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and office management tools. Excellent written and verbal communication skills in English (additional languages are a plus). Strong organizational, multitasking, and time-management skills. Ability to handle sensitive information with the highest level of confidentiality and professionalism. Strong interpersonal skills with the ability to interact effectively at all levels of the organization. Detail-oriented, proactive, and capable of working independently under pressure.

Key Competencies

Discretion and integrity Strong problem-solving and decision-making abilities Attention to detail and accuracy Professional appearance and demeanor Manage and maintain executives' schedules, appointments, and travel arrangements. Prepare and organize reports, correspondence, presentations, and meeting minutes. Handle incoming calls, emails, and other communications in a professional manner. Organize and coordinate meetings, conferences, and events. Maintain accurate and confidential filing systems (both electronic and paper-based). Liaise with internal departments, external partners, and clients on behalf of the executives. Monitor, prioritize, and follow up on pending tasks to ensure timely completion. Perform other duties as assigned to support executive operations.
Job Type: Full-time