Job Description

Job Title: Executive Secretary
Location: UAE (Must be locally available)
Employment Type: Full-time
Job Summary:
We are seeking a highly organized and professional Executive Secretary to provide high-level administrative support. The ideal candidate will have excellent communication skills, hospitality experience, and proficiency in Opera PMS (for Front Desk roles). This role requires flexibility, attention to detail, and the ability to manage multiple tasks efficiently.
Key Responsibilities:

• Provide comprehensive administrative and secretarial support to executives.
• Manage schedules, appointments, travel arrangements, and correspondence.
• Handle confidential information with discretion.
• Assist in preparing reports, presentations, and meeting materials.
• Liaise with internal departments and external stakeholders professionally.
• Maintain filing systems and ensure efficient office operations.
• (For Front Desk roles) Use Opera PMS for guest check-ins, reservations, and front desk operations.
• Support hospitality-related tasks as needed (e.g., guest relations, event coordination).

• Education: Minimum Diploma or Bachelor's Degree in Business Administration, Hospitality, or related field.
• Experience: At least 2 years as an Executive Secretary, Administrative Assistant, or similar role.
• Hospitality background preferred.
• Opera PMS knowledge required (for Front Desk roles).
• Skills:
• Strong written and verbal communication.
• Professionalism, sincerity, and responsibility.
• Ability to multitask and prioritize effectively.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Flexible availability (may include weekends/evenings if needed).
• Must be locally available in the UAE (no visa sponsorship required).