Job Description

We are looking for a competent

Executive Secretary

to support high-ranking officials in our company. You will be the one to organize and maintain the executive's schedule and assist them by performing a variety of administrative tasks.

Responsibilities

Maintain a structured task log, ensuring follow-ups and timely execution of key action items. Screen and redirect phone calls while managing high-priority communications. Organize and maintain executive schedules, plan appointments, and coordinate meetings. Attend key meetings, record minutes, track action items, and ensure follow-ups. Manage and prioritize incoming and outgoing correspondence. Make travel arrangements and logistics planning for executives. Handle confidential documents with the highest level of security and discretion. Maintain organized electronic and paper records for easy access and retrieval. Conduct research, analyze data, and prepare reports or executive presentations. Assist in drafting and managing social media content for executives (e.g., LinkedIn). Support strategic projects, tracking progress and ensuring alignment with business goals.

Requirements

Degree in Business Administration or related field. Proven experience as an executive secretary, executive assistant, or similar high-level administrative role. Proficiency in MS Office, ERP Software, and Social Media Platforms. Familiarity with the steel industry, supply chain logistics, or manufacturing processes is preferred. Strong knowledge of office management, basic accounting procedures, and corporate communications. Ability to conduct market research and generate structured reports. Exceptional organizational, time-management, and problem-solving skills. Outstanding communication, negotiation, and interpersonal abilities. * High level of integrity, discretion, and confidentiality.