Job Description

We are seeking a highly organized, detail-oriented, and proactive

Executive Secretary

to provide comprehensive administrative and executive-level support to senior management. The ideal candidate will have a strong background in executive assistance, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. This role requires professionalism, confidentiality, and strong problem-solving abilities.

Key Responsibilities

Manage executive calendars, including scheduling meetings, appointments, and travel arrangements. Draft, review, and edit correspondence, reports, presentations, and official documents. Serve as the main point of contact between executives and internal/external stakeholders. Coordinate and prepare materials for meetings, including agendas, minutes, and follow-up action items. Handle confidential information with a high level of discretion. Maintain organized electronic and physical filing systems. Monitor and respond to emails on behalf of executives as needed. Prepare expense reports, purchase requests, and other administrative documentation. Support project coordination, deadlines, and task follow-ups. Assist with day-to-day administrative functions to ensure smooth office operations.

Qualifications

Minimum 4-5 years of experience in a secretarial or executive assistant role.

Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). Strong written and verbal communication skills. Excellent organizational, time-management, and multitasking abilities. Ability to work independently and handle multiple priorities. High level of professionalism and attention to detail. Ability to manage sensitive and confidential information.

Preferred Skills

Experience supporting senior management or C-suite executives. Knowledge of office administration systems and procedures. Ability to work under pressure in a fast-paced environment. Strong coordination, follow-up, and documentation abilities.
Job Type: Full-time

Pay: From QAR3,000.00 per month