Job Description

Executive Secretary

Provides comprehensive administrative and organizational support to the CEO. This role involves managing schedules, coordinating meetings, handling communications, preparing documents, and ensuring the smooth operation of the executive office. Act as a central point of contact for internal and external stakeholders, often managing confidential information with discretion.

Here's a more detailed breakdown of typical responsibilities:

Administrative Support:

Calendar Management:

Scheduling appointments, meetings, and travel arrangements for the CEO, prioritizing commitments and managing conflicts.

Communication:

Handling phone calls, emails, and other correspondence, responding to inquiries, and relaying information to relevant parties.

Document Preparation:

Creating and editing reports, presentations, memos, and other documents, ensuring accuracy and professional presentation.

Meeting Coordination:

Scheduling and organizing meetings, preparing agendas and materials, taking minutes, and following up on action items.

Travel Arrangements:

Making travel arrangements, including flights, accommodations, and transportation, and creating detailed itineraries.

Record Keeping:

Maintaining organized files, databases, and records, both physical and electronic, ensuring confidentiality and easy retrieval of information.

Event Planning:

Assisting with the planning and execution of events, conferences, and other functions.

Office Management:

Managing office supplies, equipment, and other administrative tasks to ensure the smooth functioning of the executive office.

Communication and Liaison:

Internal Communication:

Serving as a point of contact between the CEO and other employees, facilitating communication and information flow.

External Communication:

Managing communication with external stakeholders, such as clients, partners, and vendors, representing the CEO professionally.

Confidentiality:

Handling sensitive and confidential information with discretion and maintaining a high level of professionalism.

Other Responsibilities:

Research and Analysis:

Conducting research, compiling data, and preparing reports to support decision-making and strategic planning.

Special Projects:

Assisting with special projects as assigned by the CEO, including research, report writing, event coordination, and other tasks.

Problem Solving:

Identifying and resolving administrative issues and challenges, often independently and with minimal supervision.

Requirements:

Graduate of any bachelor's degree
Excellent English & Arabic communication skills
Excellent time management skills
With Valid QID and NOC
Salary is up to QR 4,500
Can join immediately
Job Types: Full-time, Permanent