Job Description

Job Category: Administration
:

• Provide administrative and clerical support to departments or individuals.
• Schedule meetings and arranges conference rooms.
• Alert manager for cancelations or new meetings.
• Handle Information request.
• Arrange for outgoing mail and packages to be picked up.
• Prepare confidential and sensitive documents.
• Determine matters of top priority and handle accordingly.
• Prepare agenda for meetings and takes and transcribe dictations.
• Maintains office procedures.
• Coordinate committees and task forces.
• Relay directives and instructions and assignment to executives.
• Maintain hard copy and electronic filing system
• Greet visitors, ascertain purpose of visit, and direct them to appropriate staff.
• Maintain medical records, technical library, and correspondence files.
• Operate office equipment, and use word processing, spreadsheet, and other software applications to prepare reports, invoices, financial statements, letters, case histories, and medical records.
• Perform various clerical and administrative functions, such as ordering and maintaining an inventory of supplies.
• Performs other related duties as requested by General Manager/Hospital Director.

Responsibilities:

• Provide administrative and clerical support to departments or individuals.
• Schedule meetings and arranges conference rooms.
• Alert manager for cancelations or new meetings.
• Handle Information request.
• Arrange for outgoing mail and packages to be picked up.
• Prepare confidential and sensitive documents.
• Determine matters of top priority and handle accordingly.
• Prepare agenda for meetings and takes and transcribe dictations.
• Maintains office procedures.
• Coordinate committees and task forces.
• Relay directives and instructions and assignment to executives.
• Maintain hard copy and electronic filing system
• Greet visitors, ascertain purpose of visit, and direct them to appropriate staff.
• Maintain medical records, technical library, and correspondence files.
• Operate office equipment, and use word processing, spreadsheet, and other software applications to prepare reports, invoices, financial statements, letters, case histories, and medical records.
• Perform various clerical and administrative functions, such as ordering and maintaining an inventory of supplies.
• Performs other related duties as requested by General Manager/Hospital Director.

Qualifications:

• Bachelor's Degree in Secretarial or equivalent
• Knowledge of Administration coordination and stuffs
• knowledge of general administrative and clerical procedures
• working knowledge of healthcare based preferred
• Minimum 5 years' experience in related field

Skills Required