Job Description

Five Stars Management & Quality Consultant (FSMQC)

is looking for a competent Executive Secretary to support its organization in organizing, managing, and maintaining a variety of administrative tasks.

The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried out timely and efficiently.

Please see below for further details:

Work Location

Abu Dhabi, United Arab Emirates

Skills, Duties, and Responsibilities:

Trustworthy, honest, has integrity, and strong confidentiality management Excellent verbal as well as written communication skills for efficient client interaction Advanced Computer Skill Set and knowledge about computers and skilled in using various applications like MS Office (MS Word, MS Excel, and MS PowerPoint), PDF, and in particular, to carry out administrative duties such as typing, filing, copying, scanning, etc. Expert time and stress management skills Good adaptability and flexibility in the working environment Flexible and willing to be trained Expert knowledge about work ethics Expert knowledge of office administration Expert organizing and management skills. Knowledge about relevant legislation, policies, and procedures (International and UAE Federal Law) Knowledge of office management systems and procedures (ISO 9001, 45001, 22000, 14001, etc.) is an advantage In-depth knowledge of office management and basic accounting procedures as well as technical vocabulary of the relevant industry Good analytical and problem-solving skills Ability to make decisions Answering customer questions, providing information, taking and processing orders, and addressing complaints Answering phone calls and calling customers and vendors to follow up on appointments Maintain electronic and paper records, ensuring information is organized and easily accessible Handle confidential documents ensuring they remain secure Managing office assets inventory Working with vendors to ensure the regular supply of office resources and monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders Operating office equipment including printers, copiers, fax machines, and multimedia instruments Setting up appointments, scheduling meetings, and managing correspondence between the office and external bodies Maintaining management's agenda and assisting in planning appointments, board meetings, conferences, etc. Keeping well-documented minutes of the meeting Familiarity with basic research methods and reporting techniques/Conduct research and prepare presentations or reports as assigned

Education/Training Attainment Requirements:

A highly qualified individual with adequate experience in a specific field Bachelor's degree in management, finance, economics, or other relevant fields Along with a bachelor's degree, possessing a professional experience in the executive field would be an advantage Obtaining vocational qualifications/certifications would be an advantage

Health Requirements:

Fit to Work (Physically, Mentally Healthy) No Medical Condition or Terminal Illness

Technical Skills Requirements:

Computer Skills on Microsoft Office (Word, Excel, PowerPoint), PDF, and, in particular Multimedia Skills Social Media Skills Fluent in English Language
Job Type: Full-time