Job Description

Job Summary:

The Executive Secretary provides high-level administrative support to senior executives by managing schedules, handling confidential correspondence, coordinating meetings, preparing reports, and ensuring the smooth operation of the executive office. This role requires excellent organizational, communication, and multitasking skills to effectively support decision-making and executive efficiency.

Key Responsibilities:

Manage executive calendars, schedule meetings, appointments, and travel arrangements.

Draft, review, and manage confidential correspondence, reports, and presentations.

Act as the first point of contact between executives and internal/external stakeholders.

Organize and prepare agendas, minutes, and documentation for meetings.

Coordinate office operations and ensure smooth day-to-day administrative functions.

Maintain accurate records, filing systems, and databases (both electronic and physical).

Monitor and follow up on pending tasks, deadlines, and deliverables for the executive.

Screen phone calls, emails, and inquiries, responding on behalf of executives when required.

Assist in the preparation of financial, HR, or project-related reports as needed.

Handle sensitive information with integrity and maintain confidentiality at all times.

Support in organizing corporate events, conferences, and board meetings.

Qualifications & Skills:

Bachelor's degree in Business Administration, Secretarial Studies, or related field.

Proven experience (3-5 years) as an Executive Secretary, Executive Assistant, or similar role.

Proficiency in MS Office (Word, Excel, PowerPoint, Outlook); knowledge of office management software is a plus.

Excellent written and verbal communication skills.

Strong organizational, multitasking, and time-management abilities.

High level of discretion, professionalism, and attention to detail.

Ability to work independently and handle pressure in a fast-paced environment.

Reporting to:

CEO / Managing Director / Senior Executive

Work Conditions:

Office-based with standard working hours (with flexibility for urgent matters).

May require occasional overtime or travel coordination.

Job Type: Full-time

Pay: Up to AED7,000.00 per month

Application Question(s):

can you start immediately? * do you have own/spouse visa?