Job Description

:

We are looking for a highly organized and proactive

Executive Secretary

to provide comprehensive administrative support to senior management. The ideal candidate will have exceptional communication and organizational skills, be capable of multitasking, and handle confidential information with discretion. The Executive Secretary will be responsible for managing schedules, coordinating meetings, and ensuring the smooth operation of executive office functions.

Key Responsibilities:

Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and making travel arrangements Draft, proofread, and edit correspondence, presentations, and reports for senior management Prepare and organize meeting agendas, take minutes, and follow up on action items Manage incoming phone calls, emails, and other communications, ensuring timely responses and appropriate follow-up Coordinate executive meetings, conferences, and events, ensuring all logistical details are handled Maintain and organize filing systems, both physical and electronic, to ensure easy access to important documents Handle confidential and sensitive information with integrity and discretion Liaise with internal teams, clients, and stakeholders on behalf of senior executives Prepare and submit expense reports, track budgets, and assist with financial document management Perform general office duties such as organizing supplies, handling mail, and ordering office equipment Assist with project management tasks and coordinate activities across departments Conduct research, compile data, and prepare reports or presentations for executive decision-making Provide assistance to other departments as needed, ensuring effective cross-functional collaboration
Job Type: Full-time

Application Question(s):

Do you have experience in the Oil & Gas industry ?
Experience:

* Executive Secretary : 1 year (Preferred)