Executive Secretary

Abu Dhabi, United Arab Emirates

Job Description

Synopsis

To independently manage and organise the efficient functioning of the Chief HRO\'soffice and to prioritise all appointments and activities.

Accountabilities
  • Management of the CHRO agenda; maintain CHRO diary; maximising effective utilization of time, ensureall matters brought forward to the CHRO are responded and attended to in an appropriate manner. Serveas front line person welcoming visitors and handling of high-level communication and correspondence withauthorities and external parties
  • Efficiently process and manage all inbound and outbound data and information, both confidential androutine; screen and sort mails, e-mails and other documents, ensure acknowledgments and responses areprovided; review documents and if necessary ask for supporting data before forwarding for approval andsignature
  • Prepare correspondence, create reports, dashboards and presentations. Manage discrete projects andassignments as required by CHRO, ensuring accuracy of information, attention to detail, timely datacollection, integration of information, preparation and submission within required timelines. Excellent use ofExcel, business and presentation skills. Assist in department specific tasks (e.g. update and maintenanceof records, IT systems, databases, etc.), functions and other special projects as required
  • Liaise with high level contacts i.e. CEO, Chairman, Board Members and their offices
  • Manage and organise internal and external meetings; communicate and confirm attendees, agenda, ensuremeeting resources (i.e. meeting rooms, handouts, press packs, food, equipment, etc.). Ensure preparationand follow up for regular department meetings. Take minutes of the meetings where required and distributeto attendees in a timely fashion
  • Manage the department\'s petty cash and cost centre. Process PR\'s and PO\'s in line with Procurementprocedures. Maintain records of expense claim documentation, invoices, etc.
  • Lead the team of Admin Officers. Conduct fortnightly meetings to provide guidance and updates onprocesses and procedures to ensure consistently high standards of performance and service delivery
Education & Experience
  • Minimum of diploma level, with additional certifications on office management or secretarial and computer courses
  • 4-5+ years overall experience in secretarial or administrative of which at least 1 to 2 years exposure in therelevant department is preferred; experience in a multi-cultural working environment ideally in an airline office.
About Etihad Airways

Etihad Airways, the national airline of the UAE, was formed in 2003 and quickly went on to become one of the world\'s leading airlines. From its home in Abu Dhabi, Etihad flies to passenger and cargo destinations in the Middle East, Africa, Europe, Asia, Australia and North America. Together with Etihad\'s codeshare partners, Etihad\'s network offers access to hundreds of international destinations. In recent years, Etihad has received numerous awards for its superior service and products, cargo offering, loyalty programme and more. Etihad is recognised as one of the world\'s leading airlines in response to COVID-19 and was the first airline in the world to fully vaccinate its crew on board.

Etihad sees tackling the climate crisis as the most important issue of our time, and through strategic partnerships with major global aviation brands and OEMs, Etihad is relentless in its pursuit of industry decarbonisation.

To learn more, visit

COVID-19 UPDATE: The health and safety of our communities\xe2\x80\x94including our employees and our candidates remains our top priority. From a recruiting perspective we are continuing to identify people for roles with Etihad in anticipation we will be able to hire, however the process may take longer because we are using more virtual recruiting techniques, and start dates may be delayed because of guidance from the governments in the countries we operate in. We appreciate your understanding and flexibility, Stay safe and healthy.

Etihad Airways

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Job Detail

  • Job Id
    JD1531037
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Abu Dhabi, United Arab Emirates
  • Education
    Not mentioned