Job Description

5 years experience in Fit-out / Construction field is prefer. Bachelors Degree or equivalent in respective field.

• Providing executive-level administrative support to the Managing Director
• Organizing and maintaining diaries and making appointments and ensuring MD is well-prepared for meetings. Liaising with clients, suppliers and other staff. Dealing with incoming email.
• Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitored
• Meeting and greeting visitors at all levels of seniority.
• Making Inter-Office memos and correspondence and making travel arrangements on official visits.
• Manage and monitor office stationary and supplies inventory, anticipating needed supplies with cost effective methods. Manage and monitor all travel / hotel requests.
• Producing reports, composing correspondence, and drafting new contracts.
• Providing administrative and services support to departments and individuals in order for tasks and requirements to be completed in a timely manner. Coordinate corporate conferences / meetings and luncheons and preparation and timely dissemination of reports and slide presentations for Board and Management Meeting.
• Overseeing the work of all office employees to ensure they work productively and meet deadlines and company standards
• Liaise with facility management vendors, including cleaning, catering and security services

• Screening telephone calls, enquiries and requests and handling them when appropriate.

Female candidate prefer. Arabic Speaker Job Types: Full-time, Permanent Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• Office Manager: 5 years (Required)

Language:

• Fluent Arabic (Preferred)

License/Certification:

• UAE Driving License (Preferred)