Job Description

Job Summary (List Format): Executive Facilities Management
- Provide efficient administrative and operational support to ensure smooth daily office functioning.
- Coordinate meetings, appointments, and travel arrangements for staff and management.
- Maintain and update administrative records, files, databases, and documentation.
- Handle incoming and outgoing correspondence, including emails, letters, and courier packages.
- Support onboarding activities for new joiners by preparing workstations, arranging system access, and ensuring all documentation/tools are ready.
- Assist in organizing company events, workshops, and training programs.
- Ensure compliance with company policies, procedures, and administrative standards.
- Liaise with internal departments (HR, IT, Finance) and external service providers to support office operations.
- Prepare reports, presentations, and business documents as required.
- Monitor and support health, safety, and security protocols within the office premises.
- Support HR and line managers with staff leave tracking and maintaining accurate records.
- Interact with internal stakeholders (department managers, HR, IT, Finance) and external stakeholders (courier services, contractors).
- Utilize proficiency in MS Office applications for documentation and coordination.
- Demonstrate strong organizational, communication, and interpersonal skills.
- Maintain professionalism and discretion in handling confidential information.
Qualifications:
- Bachelor's degree in Business Administration or related field.
- Minimum 5 years' experience in administrative, executive support, or office management roles.
- Fluency in spoken and written Arabic and English.
Skills:
- Strong documentation, reporting, and coordination abilities.
- Excellent organizational and time-management skills.
- Ability to work independently and manage multiple priorities.
Why Join:
- Opportunity to work in a structured, professional facilities management environment and directly contribute to operational efficiency and stakeholder satisfaction.

Skills Required