Company Description
Publicis Media is one of the four solutions hubs of Publicis Groupe, alongside Publicis Communications, Publicis.Sapient and Publicis Healthcare. Led by Steve King, CEO, Publicis Media is comprised of Starcom, Zenith, Digitas, Spark Foundry and Performics, powered by digital-first, data-driven global practices that together deliver client value and business transformation. Publicis Media is committed to helping its clients navigate the modern media landscape and is present in more than 100 countries with over 23,500 employees worldwid

Responsibility and Focus As an Executive Operations you will be to supporting the team in financial operations tasks and you will play a critical role in the analysis, booking and execution of client approved projects & media campaigns across various media channels. Main Tasks Technical & Product

• Create booking order as per the approved media plan campaigns / approved projects by practice
• Managing the end-to-end process on creating new Vendor & Client in Navision
• Follow up with Vendors to share the invoices on timely manner and vouch.
• Ensure Vouching of bookings is done by a 3 way check on time which includes reconciling of monthly spends vs media plans vs final reports
• Collating proof of performance, reports and screenshots for live campaigns for booked platforms are in place for processing.
• Overseeing the vendor invoicing and client billing is done on a timely manner to ensure smooth collection and timely payments to suppliers.
• Managing end-to-end process in uploading invoices in the system or document sharing portal.

Business Acumen & Operational Efficiency

• Managing the actualization and reconciliation of media plans: You will be responsible for ensuring that all elements of the campaign are executed correctly and that spend aligns with budgets. This will involve working closely with media partners and vendors to ensure that all materials are delivered on time and that all media placements are executed as planned. You will also need to reconcile campaign spend against budgets and adjust as needed.
• You will provide regular reporting and insights to stakeholders, including budget and spend racking. Along with the unbilled status report.Knowledge of Monitoring and analysing media metrics and performance data to identify opportunities for optimization and improvement.
• Managing and maintaining relationships with media partners and vendors to ensure high-quality service and support.
• Managing client PO budgets and ensuring campaigns are booked on time and within budget to avoid any delays and overspends.
• Excel sheet management: You will be responsible for managing and maintaining various excel sheets related to media operations, such as media plans, budgets, invoicing, and spend tracking. You will need to have a good understanding of excel and be able to use various functions such as pivot tables, v-lookup, and charts to analyse data and create reports. You will need to ensure that all excel sheets are accurate and up-to-date, and that they are easily accessible to all relevant stakeholders.
• Managing the reporting process: You will be responsible for creating and distributing regular reports on media operations, including campaign performance, budget tracking and forecasting, and media partner performance. This will involve working with cross-functional teams to gather data and information, and using excel, PowerPoint and other reporting tools to create clear, informative, and easy to understand reports that can be shared with different stakeholders.
• As a media operation executive, you will need to have strong coordination skills to effectively manage and execute advertising campaigns. Should have the ability to manage multiple tasks and projects simultaneously, and the knowledge to identify and resolve issues as they arise.
• You will need to be able to collaborate and work effectively with cross-functional teams, including internal teams and external partners. This will require effective communication, the ability to build relationships, and the ability to work towards a common goal. Strong teamwork skills will enable you to coordinate with multiple teams and partners and make sure that all are working together towards the same objectives.
• Budget management: Attention to detail is crucial when it comes to budget management as well, you will need to be able to reconcile campaign spend against budgets and make adjustments as needed. You will need to ensure that all invoicing and billing is accurate and timely, and that all media partners and vendors are paid correctly.

Innovative & Analytical Mindset

• Consistently check plans reconciliation and shuffling around budgets when required
• Consistently check with executives on campaigns status and amendments to be reflected
• Pre-empt potential issues through staying alter to barriers and blocks in financial and execution efficiency
• Take interest in ad platform products, features, and formats

People & Leadership

• Seeks others\' feedback to develop self-awareness, strengths and address development area.
• Is able to proactively raise issues to improve effective team working and collaboration.
• Is able to communicate confidently in a clear, concise and articulate manner.
• Collaborates with stakeholders and embraces an inclusive based environment.
• Is able to make valuable contributions to discussions and brainstorming sessions, providing insight and point of view.
• Able to build relationships quickly with others and engages personally with peers and clients.
• Treats others with respect, listens to other perspectives, especially when they are different from own.
• Able to tackle problems in a timely manner and develop contingency plans that focus on problem resolution.
• Drives a culture of trust with Peers, clients and all other stakeholders.

Self

• Is able to take ownership for actions and deals with consequences in a mature manner.
• Able to adjust performance based on experiences and feedback and showcases agility and flexibility.
• Displays openness to the ideas of others and leverages them when beneficial for the business.
• Showcases curiosity and open mindset towards new ways of doing things.
• Is able to set high impact objectives and goes above and beyond to exceed performance.
• Demonstrates the Growth Mindset and is able to take ownership of personal development and growth.
• Capable of constructively challenging the status-quo and takes risks to challenge internal and external perspectives.
• Approaches situations and individuals with honesty, integrity and humbleness.
• Displays resilience and maintains drives and a positive outlook when faced with challenges.

Qualifications
Education and Experience Required

• 1-2 years\xe2\x80\x99 experience in media agency operations is a plus
• Good financial experience is a plus
• Good communication skills
• Team player
• Strong attention to details
• Ability to prioritize workloads and can handle multiple tasks
• Demonstrates critical thinking and problem-solving abilities
• Knows how to use Microsoft Office Excel, PowerPoint, and Digital platforms

Core Attributes Analytical Thinking Breaks down problems and issues into sub-components and then assesses the costs, benefits and risks of various options prior to selecting a particular approach.
Strategic Thinking Can analyze organizational strengths and weaknesses and then combine these with knowledge of the industry, market and organization to develop long-term strategy.
Product Knowledge Has a good understanding of product line features and benefits and uses that knowledge to optimize sales with each client. Understands the product market and uses this knowledge to increase personal credibility and product sales. Keeps abreast of competitors\' activities and typically responds quickly to what the competition is doing.
Planning Develops the steps necessary to accomplish long-term goals. Identifies long and short-term goals and establishes realistic plans to reach them. Allocates required resources, allows for contingencies and ensures that plans fit with the larger needs of the organization. Sets milestones to measure progress along the way.
Presentation Skills Comes across as confident and well-prepared when making group presentations. Makes effective use of visual aids or presentation software and looks at ease while handling questions from the audience. His/her presentations hold the audience\'s attention and tend to be the right length for the amount of information covered.
Productivity Meets or exceeds productivity standards that have been established for his/her organizational level or position. Has successfully combined skills, ability and effort level to ensure that expectations related to results/output are achieved.
Teamwork Is an effective team player who adds complementary skills and contributes valuable ideas, opinions and feedback. Communicates in an open and candid manner and can be counted upon to fulfill any commitments made to others on the team.
Negotiation Skills Demonstrates the ability to negotiate compromises that leave various stakeholders feeling that their interests and positions have been understood and that the resulting solution is even-handed and fair to all parties. Accomplishes this through listening to differing points of view and taking each view into account. Looks for common interests and helps parties explore and reach middle-ground solutions.
Interpersonal Skills Shows genuine sensitivity to the needs, feelings and capabilities of other people. Deals with others in a pleasant manner. Treats others with respect and consideration.
Leadership Articulates a vision that others choose to follow. Models behaviors expected of others and inspires others to undertake challenging tasks and projects (leading by example).
Time management Prioritizes tasks and manages time to ensure that deadlines are met. Plans his or her time and sticks to those plans. Prevents or manages interruptions until the highest priority tasks are accomplished. As well as, keeping a work / life balance in perspective.
Communication Communicates effectively and appropriately. Uses good judgment as to what to communicate to whom as well as the best way to get that accomplished. Speaks in a clear and credible manner, selecting the right tone for the situation and audience. Listens to others and allows them to make their point.
Education and Self Development Makes it a practice to take charge of self-development by soliciting feedback, setting priorities, and then acquiring or strengthening skills and knowledge through coursework or other methods.
Initiative (Employees) Recognizes opportunities and initiates actions to capitalize on them. Looks for new and productive ways to make an impact. Demonstrates this characteristic when it comes to generating new ideas or processes, capitalizing on new business opportunities, seeking out and taking on increasing responsibility or resolving problems as they occur. Uses sound judgment about when to take action and when to seek guidance or permission. This is in contrast to those who fail to notice opportunities, wait to be asked or instructed before taking action, seldom offer new ideas or express reservations about taking on additional responsibilities.
Quality of Work (Employees) Has established a track record of producing work that is highly accurate, demonstrates attention to detail and reflects well on the organization. Is personally committed to high quality work and encourages others to have similar standards.
Creativity (Employees) Applies creativity and originality in the work setting, when appropriate. Suggests or applies new ways of addressing ongoing work issues and challenges. Sees possibilities that others have not yet seen, or combines ideas and approaches suggested by others in a unique manner that results in breakthroughs and improvements. Understands when to be creative and when to stick with what exists now.
Meeting Targets (Manager) Meets or exceeds financial goals while selling an appropriate product mix. The product mix reflects both a broad knowledge of the product line as well as successful efforts to educate customers or prospects.
Entrepreneurial Orientation (Managers) Takes an active role in identifying new business opportunities, assessing the risks involved and comparing these to the potential advantages of taking action. Influences decisions by examining financial costs and potential benefits and by providing realistic risk-assessments. This is in contrast to those who fail to look for new business opportunities or do an inadequate assessment of risks and benefits and/or either tend to avoid opportunities or embrace ventures that fail to produce the expected payback on the resources invested.
Encouraging Client Focus (Managers) Consistently conveys that clients are the highest priority. Respects clients\xe2\x80\x99 needs and expectations and lets clients know if their expectations cannot be met. Refrains from complaining about (or speaking negatively about) client behavior or expectations. Communicates in a manner that promotes and sustains client satisfaction and encourages others to do the same. Achieves these outcomes by ensuring that client needs and deadlines are realistic and that they are met. Publicly recognizes those who deliver excellent client services.