Job Description

Job Title: Executive Assistant VA
Location: Dubai, UAE
Industry: (Engineering
Job Type: Part-Time
Reports To: CEO / Managing Director
Job Summary:
A dynamic engineering company based in Dubai, UAE is seeking a Part-Time Virtual Executive Assistant to support senior leadership remotely. This role is ideal for a highly organized and reliable individual with experience supporting executives in technical or industrial sectors. Youll handle a wide range of administrative, scheduling, and communication tasks to help drive daily operations forward.
Key Responsibilities:
- Calendar & Meeting Coordination
- Schedule meetings and manage the executives calendar across multiple time zones.
- Set reminders, prepare agendas, and follow up on action items.
- Communication Management
- Monitor and manage email inboxes, flagging urgent messages and drafting professional responses.
- Act as a liaison with internal staff, clients, and external partners in the engineering sector.
- Document & Task Management
- Organize digital files and manage engineering-related documentation (proposals, reports, schedules).
- Track tasks and deadlines using tools like Trello, ClickUp, or Asana.
- Travel & Logistics
- Coordinate travel arrangements and prepare itineraries as needed for meetings, site visits, or conferences in the UAE and abroad.
- Basic Research & Reporting
- Conduct light research related to vendors, suppliers, or market trends in the engineering field.
- Prepare brief reports or presentation slides.
Qualifications:
- 2+ years of experience as an Executive Assistant or Administrative VA (experience in engineering or technical sectors preferred).
- Familiarity with construction, mechanical, or infrastructure project environments is a plus.
- Excellent written and spoken English; Arabic is a bonus.
- Strong organizational skills and attention to detail.
- Proficiency in Google Workspace, Microsoft Office, and communication tools (Zoom, Slack, WhatsApp Business).
- Comfortable working independently with minimal supervision.
- Availability for part-time hours with overlap during Dubai business hours (GST).
Preferred Tools & Platforms:
Project management: Asana, ClickUp, Trello
Communication: Gmail, Zoom, Slack
File management: Google Drive, Dropbox
CRM or ERP systems (optional): Salesforce, Zoho, SAP
Interested?
Send your resume to: careers@jtccs.net
Or message us on WhatsApp: (+63)-976-569-4599
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