About the Role
We are seeking a highly capable and proactive Executive Assistant to provide exceptional support to our senior leadership team. The ideal candidate will be well-organized, resourceful, and adept at handling a wide range of executive-level administrative tasks. This role requires someone who can manage complex calendars, coordinate meetings, handle high-level communications, and prepare executive materials with discretion and professionalism. The right person will serve as a trusted partner to executives, helping them stay focused and effective in a fast-paced environment.
Key Responsibilities
Manage and maintain detailed calendars for one or more executives, including scheduling meetings, appointments, and travel arrangements
Assist in preparing materials for meetings, including agendas, presentations, briefing documents, and follow-ups
Monitor and respond to emails on behalf of executives, ensuring timely and appropriate communication
Draft, proofread, and edit correspondence, reports, presentations, and other documents as needed
Coordinate logistics for internal and external meetings, including room bookings, technology setup, catering, and guest arrangements
Maintain confidentiality and handle sensitive information with a high degree of professionalism
Provide general administrative support to executives and assist with ad hoc projects as required
Qualifications and Skills
Bachelors degree or equivalent work experience
Proven experience in a senior administrative or executive assistant role, supporting C-suite or high-level management
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with collaboration tools like Zoom, Teams, or Slack is a plus
Strong organizational and time-management skills, with the ability to manage multiple priorities simultaneously
Excellent written and verbal communication skills, with keen attention to detail
Professional demeanor, high level of discretion, and the ability to work independently and collaboratively
Strong follow-through and proactive problem-solving capabilities
FOR MORE INFORMATION
CONTACT Lucy Vincent