ITP Media Group (ITP) is one of the largest media companies in the Middle East, with a portfolio of more than 80 brands. Th e company delivers quality up to date content to its readers, viewers, delegates and guests through digital, print, events, awards, video content, social media platforms and social media influencers. These brands include major international and regional names such as Time Out, Arabian Business, Harper\'s Bazaar, Construction Week, Esquire and GQ.
The successful candidate will play a key role in understanding the needs of the business / CEO to achieve maximum efficiency and effectiveness. The ideal candidate should have excellent oral and written communication skills, organisation skills and a professional presentation. If you have previous experience as an Executive Assistant, a Personal Assistant or as a Senior Administrative Assistant, and have familiarity within the media industry, we\'d like to meet you.
Requirements KEY RESPONSIBILITIES
The Executive Assistant will primarily be responsible for but not limited to the following: Key Responsibilities
Manage the CEO\'s calendar, schedule meetings and produce agendas
Take meeting actions points and follow them up with the senior management teamBook travel and prepare complex travel itineraries including arrangement of flights, accommodation, visas and transfers
Maintain a high level of awareness of internal priorities and support required
Develop and maintain a comprehensive knowledge of the company, providing excellent support to the CEO
Act as the main liaison between the senior management team and the CEO
Manage CEO report and update requests, ensuring information is garnered in a timely and accurate manner
Manage CEO\'s expenses and petty cash
General admin support to the CEO including drafting letters, emails, reports, bill payments
Conduct ad hoc comprehensive research
Attend high profile events as requested by the CEO
Build relations with key staff in order to glean updates and data quickly upon request
Support corporate team with duties including content updates, event management, research and other ad hoc duties
PERSON REQUIREMENTS
Knowledge of office management systems and procedures
Proficiency in MS Office (MS Word and MS Excel)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Ability to take initiative and be proactive
Ability to work independently and as part of a team
Ability to handle confidential information with discretion
Flexible schedule to accommodate occasional evening and weekend hours
Benefits
Benefits being an ITP employee is an opportunity to be part of the largest content creation house in the region and provides the luxury of working with global brands and experienced industry leaders. To ensure we invest in the development of our team, employees are given access to a variety of learning resources and exciting career development opportunities. We believe in recognizing the passionate efforts of our team members. Our employees are rewarded by competitive remuneration, medical insurance and a generous leave entitlement scheme.