The opportunity

The Executive Assistant provides comprehensive EA support to Senior Executives within the Corporate Executive office. The primary purpose of the role is to provide administration, analysis, reporting and coordination support, including inbox and diary management, meeting and travel coordination as well as communication assistance and business support activities to assist business planning and project management activities.

The company

Presight, an ADX-listed public company limited by shares whose majority shareholder is Abu Dhabi company G42, is the region\xe2\x80\x99s leading big data analytics company powered by Artificial Intelligence (\xe2\x80\x9cAI\xe2\x80\x9d). It combines big data, analytics, and AI expertise to serve every sector, of every scale, to create business and positive societal impact. With its world-class computer vision, AI and omni-analytics platform as its engine, Presight excels at all-source data interpretation to support insight-driven decision making that shapes policy and creates safer, healthier, happier, and more sustainable societies.

Responsibilities

Administration & Coordination

• Arranging travel, accommodation, relevant visas for frequent business travel for internal and external meetings/events for each Executive.
• Coordinating internal/external meetings and work closely with internal and external stakeholders to ensure attendance and necessary documentation is distributed in a timely manner.
• Organise global video/telephone conferences across multiple time zones.
• Collate and issue the agenda and minutes for regular meetings along with agreed follow up actions.
• Manage, monitor and report, when necessary, the processing and coding of invoices and expense claims for each Executive.
• Ensure all hardcopy and electronic materials containing confidential information are securely stored and only accessible to those authorised to view such content.
• Efficient documentation handling, filing systems for easy retrieval.
• Oversee project timelines and keep them on track.

Communication Assistance

• Pro-active & complex diary management syncing with various time zones.
• Inbox management for each Executive to meet their requirements and to support prioritisation of tasks.
• Manage incoming/outgoing communication for the Executives as appropriate to manage. expectations of internal and external customers.
• Build strong relationships with G42 divisions.
• Meet and greet visitors at all levels of seniority.
• Attend relevant meetings to ensure representation.

Business Support

• Support the Executives to research and collate data, prepare reports and presentation packs for different stakeholders.
• Contribute to and monitor specific projects as assigned or agreed by the Executives.
• Organise and coordinate events.
• Assist with developing first-round proposals and projection forecasts.
• Collaborate in preparing / modifying client-specific marketing material suitable for the target client.
• Collect & analyse data across various departments. Present findings (presentations, charts, graphs, tables) and pitch ideas or suggestions to management.
• Generate business and forecast reports for management as required.
• Review of processes with the goal to develop or improve reporting tools for making effective business decisions.
• Any other duties commensurate with this level and role.

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