Executive Assistant To Vp
Umm al-Quwain, United Arab Emirates
Job Description
Job Summary:
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our VP/Director. The ideal candidate will be responsible for managing daily schedules, coordinating meetings and travel, preparing reports, and acting as a key point of contact for internal and external stakeholders. This role requires discretion, adaptability, and strong communication skills.
Key Responsibilities:
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our VP/Director. The ideal candidate will be responsible for managing daily schedules, coordinating meetings and travel, preparing reports, and acting as a key point of contact for internal and external stakeholders. This role requires discretion, adaptability, and strong communication skills.
Key Responsibilities:
- Administrative Support:
- Manage, schedule, block calendars, schedule meetings, and coordinate appointments
- Prepare and edit correspondence, presentations, and other documents
- Handle confidential information with discretion
- Meeting & Event Coordination:
- Organize internal and external meetings, including preparing agendas and taking minutes
- Coordinate logistics for team offsites, board meetings, or corporate events
- Travel Management:
- Plan and book travel (domestic and international), including accommodations and itineraries
- Process travel and expense reports in a timely manner
- Communication Liaison:
- Serve as the gatekeeper and first point of contact for the VP/Director
- Liaise professionally with executives, clients, and stakeholders on behalf of the VP
- Project & Task Management:
- Support in tracking project deadlines, deliverables, and action items
- Conduct research and prepare briefings or reports as needed
- Office & Team Support:
- Collaborate with other EAs and administrative staff
- Support departmental initiatives and assist with onboarding new hires
- Bachelors degree preferred
- 35+ years of experience in an EA or administrative support role, preferably supporting senior leadership
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, Zoom, Slack)
- Excellent organisational and time-management skills
- Strong written and verbal communication skills
- Ability to work independently, multitask, and prioritise in a fast-paced environment
- High level of integrity and confidentiality
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Job Detail
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Job IdJD1894267
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationUmm al-Quwain, United Arab Emirates
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EducationNot mentioned