Job Description

We are seeking a highly professional, detail-oriented, and proactive Executive Assistant to support the Managing Director of our media company. The role requires an experienced candidate capable of managing a high-volume, fast-paced executive office while maintaining confidentiality, demonstrating discretion, and facilitating seamless communication between the MD and internal/external stakeholders. Fluency in Arabic and English is essential.
Key Responsibilities:

• Manage the MD's calendar, schedule meetings, and coordinate appointments, ensuring effective time management.
• Prepare and manage correspondence, reports, presentations, and other documents with high attention to detail.
• Act as the first point of contact for internal and external stakeholders, handling inquiries professionally.
• Coordinate travel arrangements, including visas, accommodation, and itineraries, ensuring a seamless travel experience.
• Attend meetings, take minutes, and follow up on action points, ensuring timely completion.
• Assist in managing confidential and sensitive information with discretion.
• Support special projects and ad hoc requests from the MD, providing research and administrative assistance as required.
• Maintain filing systems, contact databases, and office documentation in an organized manner.
• Facilitate communication across departments, ensuring alignment with the MD's priorities and strategic initiatives.

Qualifications & Experience:

• Bachelor's degree or equivalent experience in Business Administration, Communications, or related field.
• Minimum 5-7 years of experience as an Executive Assistant or in a similar role supporting senior management in a corporate or media environment.
• Fluency in Arabic and English (oral and written) is required.
• Strong experience in handling top-tier management, including managing complex calendars and executive communications.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.

DUE TO THE NUMBER OF APPLICATIONS RECEIVED, ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED
FOR MORE INFORMATION
CONTACT Ramon Garcia

Skills Required