Job Description

The Executive Assistant will have a broad set of

responsibilities that range from supporting the Principal directly to

supporting the day-to-day operations of the larger School Leadership team. This

position requires exceptional organizational skills, attention to detail, and

the ability to multitask and prioritize tasks efficiently.

Main Accountabilities:

To provide first-class executive

support to the Principal by executing all tasks and activities

relating to the efficient operation of the Principal's office exercising

confidentiality, tact, and diplomacy



Manage the Principal's calendar,

including scheduling and coordinating meetings and school visits with the

school leadership team & parents,



Liaise between the Principal and other

staff within the organization, including the senior leadership team at the

school & head office.



Identify, prepare, and compile necessary

materials to ensure the Principal has the appropriate information for meetings,

reports, presentations, and special projects.



Responsible for organizing and

maintaining the Principal's diary, managing e-mail, school communications,

distributing minutes, organizing school events, and a range of further

administrative responsibilities as required.



Plan and coordinate meetings, receptions,

luncheons, workshops, travel/accommodation, etc.) for completing activities

and/or delivering services in accordance with the Principal's job description.



Serve as the administrative liaison to

the various committees within the school.



Devising and maintaining office systems,

including data management, and filing



Take notes at meetings or provide general

assistance during presentations.



Screening telephone calls, enquirers and

requests, and handling them when appropriate



Dealing with incoming email, faxes and

post, often corresponding on behalf of the Principal.



Meeting and greeting visitors at all

levels of Seniority.



Organizing and attending meetings and

taking dictation and minutes



Liaise with internal administration and

marketing departments to create and implement projects.



Ensure necessary records and trackers are

maintained that can readily provide current, accurate and accessible

information.



Provide senior-level administrative

support to the Principal through the facilitation of communication on their

behalf (follow-up with letters, memos, reports, e-mail, and telephone calls)



Act as liaison between the Principal and

staff to ensure appropriate coordination and follow-up on day-to-day issues



Own and improve existing processes that

support the School Leadership team; and



Support the Principal with various ad-hoc

projects and other administrative duties as needed.







Job Specification





A graduate in any discipline, preferably in Business Administration with

a minimum of 6 years of professional administrative experience working

effectively in a dynamic and cross-functional environment.





Experience in a school or an education sector in the UAE is preferred

but not essential.





An excellent communicator, both written and verbal, and have experience

building interpersonal relationships with diverse audiences.





Possess a high degree of professionalism, tact, and integrity, as well

as a profound respect for the confidentiality of the documents and

communications involving the organization.





Have strong organizational, problem-solving, and data-gathering skills

and can handle multiple shifting priorities.





Meticulous with an attention to detail and accuracy in matters of

proofreading, document processing, and relaying messages.





Can work both independently and as part of a team, exercising a strong

work ethic and dedication to completing work on a timely basis; and





Flexible, resourceful, and adaptable to changing needs and demands, and

willing to work longer hours as circumstances require.





Can work effectively and can manage and prioritize multiple projects and

tasks simultaneously.





Good technical understanding and should be able to grasp, understand

& use various software & tools.





Strong computer skills with demonstrated proficiency in Word, Excel,

PowerPoint etc.





Sound judgment and ability to maintain confidentiality.





Strong Project Management skills.





This is a local contract with no benefits.



Candidates are invited to complete

our Online Application by visiting:

http://forteseducation.com/Careers/Current-Openings