Job Description

Role Summary
Milele is evolving from a fast-growing trading business into a systems-driven, Fortune-500standard organization. The Executive Assistant (EA) to the CEO acts as a strategic force multiplier managing time, priorities, and communication; ensuring execution on key decisions; and maintaining organizational cadence.
Key Responsibilities

• Time & Prioritization: Manage the CEOs calendar, travel, and daily agenda; ensure meeting readiness, decision briefs, and follow-up completion.
• Operating Cadence: Drive WBR/MBR/QBR reviews, track strategic initiatives, and escalate risks proactively.
• Communications: Draft high-impact communications, prepare board/investor materials, and manage stakeholder relations with discretion.
• Information Management: Maintain centralized, secure document systems and ensure knowledge management standards.
• Travel & Events: Plan complex travel, organize leadership offsites, and handle high-level logistics.
• Automation & Tools: Leverage Microsoft 365, Power Automate, and AI tools for workflow, research, and reporting efficiency.

Professional Standards

• Responsive, precise, and discreet; delivers executive-ready, zero-error output.
• Calm under pressure; proactive and anticipatory with elite work ethic.
• Exceptional written communication and stakeholder management skills.

Qualifications

• Education: Bachelor's degree required; Masters/MBA preferred.
• Experience: 6+ years supporting C-suite or founders in fast-paced, multi-country setups.
• Technical Skills: Advanced Microsoft 365, Power BI/Excel, and workflow automation.
• Communication: Excellent English; high EQ and sound judgment.

Preferred: CAP/PMP certification, investor relations or board experience.
Cultural Fit
Thrives under pressure, maintains discretion, owns outcomes fully, and adapts quickly. This is a high-performance, high-trust role ideal for professionals seeking to operate at an elite executive level, not a routine 9-to-5 position.

Skills Required