Job Description

The Executive Assistant to the Hospital Director provides high-level administrative support to the Chief Executive Officer, ensuring efficient operation of the executive office. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant acts as a trusted partner, handling confidential information, coordinating executive communications, and serving as a liaison between the Hospital Director and internal/external stakeholders.



Executive Support


Manage the Hospital Director's calendar, travel, and meeting logistics with accuracy and discretion. Draft, review, and manage correspondence, reports, presentations, and internal communications. Coordinate and prepare materials for executive and board meetings, including agendas, minutes, and follow-ups. Serve as a liaison between the internal/external stakeholders, ensuring timely and effective communication. Maintain confidentiality and handle sensitive information with the utmost professionalism.
KPI & Reporting


Collaborate with business units to collect, consolidate, and analyze key performance indicators (KPIs). Prepare monthly, quarterly, and annual performance dashboards and reports for the Hospital Director and executive leadership. Monitor progress against strategic goals and highlight variances or areas requiring attention. Assist in the development of executive summaries, board packs, and business review presentations. Support the Hospital Director in data-driven decision-making by providing insights and recommendations based on performance metrics. Coordinate with Finance, HR, and Operations to ensure alignment of reporting and business objectives.
Strategic & Project Support


Assist in tracking and managing strategic initiatives and special projects led by the Hospital Director. Follow up with stakeholders on project milestones, deliverables, and deadlines. Conduct research and prepare briefing materials to support executive meetings and external engagements. Support the Hospital Director in stakeholder engagement, including drafting speeches, talking points, and event materials. Maintain a high-level understanding of company priorities to anticipate needs and proactively manage tasks. Administrative & Operational Excellence


Maintain organized records, files, and documentation for the executive office. Coordinate logistics for internal and external events involving the Hospital Director. Support internal communication efforts, including announcements, and leadership messages. Continuously improve administrative processes to enhance efficiency and effectiveness. Perform duties as directed by Hospital Director

Bechelors Degree