Line of Service Internal Firm Services

Industry/Sector Not Applicable

Specialism IFS - Administration

Management Level Associate

& Summary A career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. You\xe2\x80\x99ll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.

To provide secretarial support to 3 - 5 allocated partners, directors/critical role, on full time basis and adhoc coverage as assigned by the Office Manager or EA Manager.

Responsibilities

As a Senior Associate, you\xe2\x80\x99ll work as part of a team of problem solvers with extensive consulting and industry experience, helping our clients solve their complex business issues from strategy to execution. Specific responsibilities include but are not limited to:

Financial

Adhere to budget

Customer

Diary management

Extensive management of online diaries, book appointments and arrange meetings, updates as required

Ensure Executive/s get to meetings on time with appropriate documentation

Act as back up in managing other Executives\xe2\x80\x99 and Principals\xe2\x80\x99 diaries when their EAs are not available

Call management

Handle and screen calls for Executive/s

Take and pass messages to Executive/s in a timely manner

Email management

Monitor Executives\xe2\x80\x99 email inboxes when they are out of the office or at meetings and taking action as necessary

Client relationships

Maintain and build good working relationships with Executive/s clients and their assistants via phone and email communication

Assist other EAs during busy periods

Internal Process

Meetings

Pro-active planning for meetings and follow up actions (documents, papers needed\xe2\x80\xa6)

Organise local internal and external meetings, including organising catering, IT requirements etc

Meet and greet visitors

Partner and Executive general admin

Education

Bachelor\xe2\x80\x99s degree

Language

Proficiency in spoken and written English, Arabic is an advantage

Overall Experience

3 +years\xe2\x80\x99 experience in an administrative role

Specific Experience

Experience with a professional services firm preferred

Knowledge and Skills

Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions

Good oral and written communication skills

Good interpersonal skills

Must possess a professional telephone manner

Demonstrated ability to work under pressure

Demonstrated team player and dedication to provide high level of service

Must possess a warm, friendly and professional demeanor

Education (if blank, degree and/or field of study not specified) Degrees/Field of Study required:

Degrees/Field of Study preferred:

Certifications (if blank, certifications not specified)

Required Skills

Optional Skills

Desired Languages (If blank, desired languages not specified)

Travel Requirements Up to 20%

Available for Work Visa Sponsorship? Yes

Government Clearance Required? Yes

Job Posting End Date July 21, 2023

PwC