Executive Assistant
Hidd, Bahrain
Job Description
We are looking to hire a Professional Executive Assistant with exceptional administrative and clerical skills. Executive Assistant are expected to multi-task and work well under pressure in a fast-paced environment.
Responsibilities:
Expected Start Date: 12/03/2023
Responsibilities:
- Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company activities.
- Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
- Manage senior executives\xe2\x80\x99 travel logistics and activities, including accommodations, transportation, and meals
- Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
- Maintain professionalism and strict confidentiality with all materials
- Organize team communications and plan events, both internal and off-site
- Perform a variety of Executive support tasks that are highly confidential and sensitive.
- Coordinate arrangements, meetings and/or conferences as assigned.
- Compile, proofread and revise drafts of documents and reports.
- Prepare confidential and sensitive documents, and give briefing to the executive;
- Daily record keeping and filing of documents.
- Prepare reports, presentations and correspondence accurately and swiftly.
- Create and organize information, and generate reference tools for easy use.
- Answer and screen telephone calls, and respond to emails, messages and other correspondence.
- Operate and maintain office equipment.
- Manage busy calendar, meeting coordination and travel arrangements.
- Professionally greet and receive guests and clients.
- Ensure efficient and effective administrative information and assistance.
- Bachelor Degree
- Five or more years of experience in an administrative role reporting directly to upper management
- Excellent written and verbal communication skills
- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
- Proficiency with office productivity tools and an aptitude for learning new software and systems
- Flexible team player, willing to adapt to changes and unafraid of challenges
- Ability to maintain confidentiality of information related to the company and its employees
- Methodical thinker with detailed research proficiencies.
- Thorough understanding of clerical and secretarial principles.
- Strong knowledge of databases and tracking systems.
- Fantastic organizational skills and detail-oriented.
- Ability to work under pressure and meet deadlines.
- Brilliant written and verbal communication skills.
- Ability to perform multitask works with limited supervision
- Proficient in Microsoft Office, and business communication software.
- Hidd: Reliably commute or planning to relocate before starting work (Preferred)
Expected Start Date: 12/03/2023
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Job Detail
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Job IdJD1527939
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationHidd, Bahrain
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EducationNot mentioned