Job Description

We are looking for a

female Executive Assistant

who will support the management team with administrative tasks, scheduling, documentation, communication handling, client coordination, and daily operational activities. The ideal candidate will be professional, organized, detail-oriented, and experienced in providing executive-level support within the UAE.

Preference will be given to

female candidates

with at least 2-3 years of UAE experience in office administration or executive assistance roles.

Role Overview

The Executive Assistant will provide full administrative and operational support to management, ensuring smooth communication flow, proper documentation handling, timely scheduling, and efficient coordination with internal teams and external clients.

Key ResponsibilitiesAdministrative & Executive Support

Handle day-to-day administrative tasks for management. Manage incoming emails, calls, and messages. Prepare letters, memos, meeting notes, and business documentation. Organize and maintain digital and physical filing systems.

Scheduling & Coordination

Manage and update the management's calendars. Schedule meetings, appointments, and follow-ups. Coordinate logistics for internal/external meetings and travel plans. Ensure reminders and follow-ups are completed on time.

Contracts & Documentation Management

Prepare, review, and maintain contracts, agreements, and legal/company documents. Track document expiry dates (licenses, contracts, employee documentation, etc.). Maintain an organized, secure, and up-to-date document filing system.

Client Relations & Communication

Communicate professionally with clients, vendors, and partners. Handle inquiries and respond promptly. Conduct follow-ups on pending tasks, client requirements, and updates. Coordinate with internal teams for task completion.

Operational Support

Assist management in daily tasks and operational activities. Prepare reports, presentations, and summaries when required. Ensure smooth information flow across departments. Maintain confidentiality at all times.

Qualifications

Female candidate (required). Diploma or bachelor's degree in Business Administration, Management, or a related field. Minimum 2-3 years of UAE experience as an Executive Assistant or Admin Assistant. Excellent English communication skills (verbal & written). Strong organizational and multitasking abilities. Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook). Experience handling documentation, scheduling, and client coordination. Professional, presentable, and detail oriented.

Job Type:

Full-time

Application Questions

Please answer the following when applying:

Are you a female candidate? Do you have experience working in the UAE? Do you have at least 2-3 years of Executive Assistant or Admin Assistant experience? Are you experienced in managing schedules, calendars, and meetings? Have you handled documentation, contracts, and filing systems? Are you proficient in Microsoft Office? Do you have strong English communication skills?
Job Type: Full-time

Pay: AED2,500.00 - AED4,000.00 per month

Application Deadline: 01/01/2026
Expected Start Date: 15/01/2026