Job Description

Main Objective

The Executive Assistant will provide comprehensive administrative, operational, and coordination support to senior management within a real estate company. The role ensures smooth day-to-day operations, effective communication between internal teams and external partners, and timely execution of key business and property-related activities. The ideal candidate will be highly organized, proactive, and experienced in handling confidential information, client relations, and real estate documentation.

Key Responsibilities1. Executive & Administrative Support

Manage daily schedules, appointments, and meetings for senior management, ensuring efficient calendar coordination. Prepare and edit correspondence, reports, presentations, and confidential documents. Handle phone calls, emails, and inquiries professionally on behalf of management. Maintain proper filing systems (digital and physical) for property, tenant, and client records.

2. Real Estate Operations Support

Coordinate with property management, leasing, and accounts teams for day-to-day administrative and operational tasks. Assist in preparing and reviewing tenancy contracts, Ejari renewals, property listings, and lease documentation. Support in tracking rent collections, renewals, and tenant correspondence. Liaise with property agents, facility management teams, and legal departments when required. Maintain and update databases of properties, tenants, and service providers.

3. Client & Stakeholder Coordination

Serve as the point of contact for clients, vendors, and internal departments for scheduling meetings and sharing updates. Coordinate property visits, client meetings, and follow-ups on inquiries or documentation. Assist in preparing client proposals, property presentations, and investment briefs.

4. Reporting & Documentation

Prepare periodic reports including occupancy updates, renewal schedules, and payment tracking reports. Draft meeting minutes, maintain task lists, and follow up on pending actions. Ensure that all documents are maintained in compliance with company SOPs and confidentiality standards.

5. Office & Team Coordination

Manage travel arrangements, logistics, and expense claims for management. Support in event coordination, project planning, and vendor liaison. Maintain inventory and coordinate with administration for office supplies and facility needs.

6. Confidentiality & Professionalism

Handle sensitive business and financial information with the utmost discretion. Represent management professionally in internal and external communications. Demonstrate strong judgment, initiative, and reliability in all aspects of the role.

Qualifications & Skill Set

Education:

Bachelor's degree in Business Administration, Real Estate Management, or a related field.

Experience:

Minimum

3-5 years

of experience as an Executive Assistant or Administrative Executive in the

real estate or property management sector

(UAE experience preferred).

Technical Skills:

Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Familiarity with real estate systems such as

Ejari

, CRM, and document management software.

Communication Skills:

Excellent written and verbal communication skills in English; Arabic is an advantage. Professional business etiquette and client-facing confidence.

Soft Skills:

Highly organized, detail-oriented, and able to manage multiple priorities. Strong follow-up skills and time management. Proactive problem-solver with the ability to work independently and under pressure.

Other Requirements:

Discretion and confidentiality in handling sensitive matters. Valid UAE driving license preferred.

Work Schedule & Location

Employment Type:

Full-time (8 hours/day - 5 working days/week)

Work Days:

Monday to Friday

Timings:

9:00 AM to 6:00 PM

Work Location:

Dubai, UAE

Travel:

Local travel to properties or meetings as required
Job Type: Full-time

Pay: AED4,000.00 - AED7,000.00 per month

Application Question(s):

What was your last drawn/current salary?
Experience:

EA in Real Estate: 1 year (Required) admin: 1 year (Preferred)
Location:

* Dubai (Required)