Executive Assistant
Dubai, DU, AE, United Arab Emirates
Job Description
We're looking for a highly organized, resourceful Executive Assistant to partner with our Chief Operations Officer. You'll manage calendars and communication, drive follow-through on priorities, and keep operations running smoothly across time zones.
Key responsibilities
Calendar & meetings:
Own scheduling, prioritization, and agenda prep; capture actions and ensure follow-ups land on time.Communication:
Draft/review emails, memos, and decks; maintain polished internal/external correspondence.Operations support:
Prepare reports, google documents, manage vendor/partner lists, and maintain executive files/CRM.Project coordination:
Drive small projects end-to-end (timelines, stakeholders, status updates)Board/investor support (if applicable):
Compile packets, manage signatures (DocuSign), and meeting logistics.Finance Background:
Prefer experience with process invoices, POs, reimbursements, and light budget tracking.Confidentiality & judgment:
Handle sensitive information with discretion; anticipate needs and remove roadblocks.Qualifications
Exceptional written and verbal communication; executive presence. Strong planning and prioritization across competing deadlines; calm under pressure. High proficiency with
Google Workspace
,calendar & conferencing tools
,expense platforms
(e.g., Concur, Expensify),e-signature
(DocuSign), andproject tools
(Asana/Trello/Notion). Comfort working across time zones and responding to urgent items outside standard hours when needed. Degree or equivalent experience. Comfortable attending in-person meetings, taking meeting notesJob Type: Full-time
Pay: From AED4,000.00 per month
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Job Detail
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Job IdJD2062574
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, DU, AE, United Arab Emirates
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EducationNot mentioned