Job Description

Job Summary

We're searching for a strategic, proactive, and ultra-organised right hand to keep our Director one step ahead. You'll protect their time, coordinate a fast-moving team, and make sure every meeting, task, and follow-up runs like clockwork.

Key Responsibilities

Own the Director's calendar - schedule meetings, juggle priorities, and resolve conflicts before they arise. Coordinate across sales, operations, marketing, and external partners to keep projects moving. Handle client and customer calls, WhatsApp messages, and emails--filter, respond, and escalate only what truly needs the Director's attention. Maintain organised digital and physical filing systems for records, contracts, and confidential documents. Arrange travel, visas, and accommodation; prepare detailed itineraries. Prepare agendas, take accurate minutes, and chase action items to completion. Support the executive team with day-to-day administrative and coordination tasks. Delegate tasks and relay instructions on behalf of the Director, monitoring progress until closure. Welcome and assist showroom visitors and guests, ensuring a premium experience. Draft high-level presentations, reports, and confidential correspondence. Conduct research to source vendors, tools, and services that streamline workflows. Manage general office duties such as ordering supplies, maintaining records, and filing. Represent the Director during periods of travel or absence - lead key meetings, make routine decisions within delegated authority, keep stakeholders informed, and maintain momentum on priority initiatives.

What You Bring

Type-A precision:

relentless attention to detail, deadlines, and quality.

Proactive problem-solver:

you spot issues early and fix them.

Discretion & integrity:

trusted with sensitive information and executive decisions.

Emotional intelligence:

polished written and verbal communication, plus tact in every interaction.

Calm under pressure:

you stay composed when plans change at the last minute.

Minimum Requirements

2+ years in an executive assistant or similar high-level support role. Mastery of Google Workspace, WhatsApp, Trello, and online scheduling tools. Excellent English (spoken and written). Arabic is a bonus. Demonstrated strength in multitasking, time management, and organisation. Background in furniture / interior design / e-commerce, or a related sector is preferred. Willingness to commute or relocate near

Sharjah Industrial Area 18

.

Salary & Benefits

Competitive salary based on experience. MacBook provided Health insurance and 20 days paid annual leave. Flexible working hours tied to the Director's schedule (hybrid office/remote). High-trust role with direct exposure to entrepreneurial decision-making across multiple ventures.

Questions:

Do you currently hold a UAE visa? What is your nationality? When could you start? Are you able to commute or relocate near Sharjah Industrial Area 18?
We can't wait to meet the organised powerhouse who will keep our founder, and our business moving forward.

Job Type: Full-time

Pay: AED2,500.00 - AED5,000.00 per month

Ability to commute/relocate:

Dubai: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):

Do you currently hold a UAE visa? When could you start?
Experience:

Executive Assistant: 2 years (Required)
Language:

English (Required)
Willingness to travel:

100% (Required)
Application Deadline: 13/07/2025