Executive Assistant

Dubai, United Arab Emirates

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Job Description

ThinkMarkets is a global financial technology company, specializing in providing multi-asset trading solutions to thousands of clients around the world. With our flagship ThinkTrader platform, we make it available for our clients to trade the world 24 hours a day. Our mission is to bridge the gap between traders, investors, and platforms by allowing access to global markets and thousands of products thus providing our clients the ability to trade the world in the palm of their hand. We use the latest technologies to give traders seamless access to our proprietary trading platforms.We are seeking an Executive Assistant to join our energetic and innovative workforce in Dubai. In this position, you will directly assist Senior Leadership in managing the office and tackling projects as they arise. We are looking for someone with a vibrant personality, a great sense of professionalism, and fluency in Arabic.Key Responsibilities:

Provide administrative support to the CEO and Senior Leadership by sitting in on and taking minutes during high-profile meetings, preparing important documents, handling communications between company executives, etc.
Handle occasional travel, reservation, and meeting requests for the Senior Leadership team
Manage the office stock of kitchen snacks, drinks, stationery, furniture, and IT equipment
Maintain partnerships with building vendors including cleaners, and facilities suppliers, and liaising with our commercial landlord
Manage vendor contracts and price negotiations
Be comfortable as a point of contact for internal and external communications with the company
Coordinate new-hire onboarding procedures and arrange for necessary training for newly hired employees
Support with other ad hoc projects as necessary

Requirements

2-4 years of experience in office management or office administration
Be very detail-oriented and highly organized
Fluency in Arabic is essential
Familiarity with Microsoft Suite applications is required
Prioritization skills that apply to requests and deadlines
Maintain confidentiality, integrity, and professional decorum
Ability to work in a fast-paced environment

Does this sound like you? Take the next step by clicking apply. Your application will be reviewed further, and you will receive an update if you are shortlisted. Due to a high volume of applicants, we can contact only shortlisted candidates at this point. ThinkMarkets is an equal opportunity employer. We ensure that applicants are treated equally and that no applicant or employee receives less favorable treatment during the interview selection process or their employment with ThinkMarkets.

ThinkMarkets

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