We are seeking an Executive Assistant for an Events company who will provide high-level administration support to the General Manager while also taking ownership of planning logistics for visiting delegates, this is a chance to join a team that values collaboration, diversity and fresh thinking

Job Functions, Responsibilities & Authorities

• Coordinate and/or report all office-related issues to GM.
• Delegate task / give instructions to employees on behalf of the GM
• Maintain corporate and private confidentiality
• Plan and arrange the logistics including travel, accommodation and any reservations for visiting delegates.
• Draft general correspondence and manage corrections/revisions accordingly.
• Handle and screen incoming calls for the GM when required.
• Assist with electronic mail responses when required as per directions of the GM
• Attend and respond to employees queries
• Handle expenses on behalf of GM
• Manage the GM\'s diary schedule
• Update of database in order to maintain knowledge of all corporate contacts.
• Travel Plan Arrangement for GM including air ticket, hotel reservations and arrangement of meeting schedules abroad.
• Attend internal meetings; record Minutes of the Meeting, transcribe and submit for review.
• Issue official correspondence on behalf of the GM when necessary.
• Assist with special events planning and related logistics activities as needed.

Skills/Experience:

• Bachelor\'s degree graduate (would always be considered as added value)
• Absolute discretion and confidentiality
• +5 years\' experience working with senior management level
• Proficient in using MS office applications.
• Discretion and confidentiality when handling sensitive information.
• Proven ability to juggle multiple tasks, strong memory, quick mind and work style and ability to focus and conduct business with minimal errors/misses.
• Solid organisational and time management skills.
• Enthusiastic, self-motivated, effective under pressure, and flexible.
• Able to work with minimal supervision, works well individually and in teams, shares information, and supports colleagues.
• Fluent English spoken and written
• Ability to work in a non corporate / small team set up

Thank you for your interest. All applications are viewed and evaluated according to the role requirements. We aim to contact shortlisted candidates within 2 weeks. As we often receive a high volume of applications, we are unable to reply to everyone. If you have not heard back from us within 2 weeks, please consider your application unsuccessful.

Inspire Selection