About JLL
We\xe2\x80\x99re JLL\xe2\x80\x94a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over c.92,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That\xe2\x80\x99s why we\xe2\x80\x99re committed to our purpose to shape the future of real estate for a better world. We\xe2\x80\x99re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do, and we\xe2\x80\x99re honored to be recognized with awards for our success by organizations both globally and locally. Creating a diverse and inclusive culture where we all feel welcomed, valued, and empowered to achieve our full potential is important to who we are today and where we\xe2\x80\x99re headed in the future. And we know that unique backgrounds, experiences, and perspectives help us think bigger, spark innovation and succeed together. If this job description resonates with you, we encourage you to apply even if you don\xe2\x80\x99t meet all the requirements below. We\xe2\x80\x99re interested in getting to know you and what value you can add.
What this job involves
Completes a broad variety of administrative tasks for Global Consulting People Experience Managing Director including: 1. managing an extremely active calendar of appointments; 2. completing expense reports; composing and preparing correspondence that is confidential; 3. arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings, and supporting small projects
Responsibilities: \xe2\x80\xa2 Plans, coordinates, and ensures the Managing Directors schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Managing Director time and office.

• Communicates directly, and on behalf of the Managing Director, with Board members, and others, on matters related to Consulting programmatic initiatives.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Managing Director, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the Managing Directors office and internal functions; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
• Works closely and effectively with the Managing Director to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Managing Director updated.
• Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the Managing Director, some of which may have organizational impact.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement emails, personal correspondence, and other tasks that facilitate the Managing Directors ability to effectively lead the business.
• Prioritises conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Maintains discretion and confidentiality in all relationships \xe2\x80\xa2 Adhere to compliance with applicable rules and regulations set in bylaws regarding management committee matters, including advance distribution of materials before meetings in electronic/paper format. Senior Management Liaison \xe2\x80\xa2 Participates as an adjunct member of the practice leadership team including assisting in scheduling meetings and attending all meetings \xe2\x80\xa2 Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings.
• Facilitates cross-divisional coordination of travel and outreach plans Communications, Partnerships, and Outreach \xe2\x80\xa2 Ensures that the Managing Directors bio is kept updated and responds to requests for materials regarding the Managing Director and the practice in general.
• Edits and completes first drafts for written communications to external stakeholders Strategic Initiatives
• Follows up on contacts made by the Managing Director and supports the cultivation of ongoing relationships

Desired skills and experience for this

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors
• Expert level written and verbal communication skills \xe2\x80\xa2 Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• Strong work tenure: five to 10 years of experience supporting Executives
• Experience and interest in internal and external communications, partnership development, and fundraising \xe2\x80\xa2 Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.

What you can expect from us We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together, and celebrating our success.
Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.
We can\xe2\x80\x99t wait to see where your ambitions take you at JLL. Apply today!
Apply quoting reference [JOB NUMBER] at jll.com/careers.

Location:

On-site \xe2\x80\x93Dubai, ARE

If this job description resonates with you, we encourage you to apply even if you don\xe2\x80\x99t meet all of the requirements. We\xe2\x80\x99re interested in getting to know you and what you bring to the table!

About JLL \xe2\x80\x93

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500\xc2\xae company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit .

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Jones Lang LaSalle (\xe2\x80\x9cJLL\xe2\x80\x9d) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process \xe2\x80\x93 including the online application and/or overall selection process \xe2\x80\x93 you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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