Executive Assistant
Dubai, United Arab Emirates
Job Description
Reference Code: 97664
Executive Assistant
Dubai, DU, AE
Permanent
The story of Cartier is founded on audacity and passion. For more than 170 years we have embraced a bold, pioneering spirit that continues to inspire our teams across all M\xc3\xa9tiers from our boutiques to our workshops and corporate offices. Our 9000+ colleagues of 105 nationalities are united by a shared independent spirit and commitment to excellence, striving to continuously enrich our Maison\xe2\x80\x99s heritage by pushing the boundaries of creativity.
MAIN PURPOSE:
The Executive Assistant will provide support to the CEO to help her make the best use of her time by dealing with secretarial/administrative tasks. He/She will carry out assignments as requested by the CEO and Chief of staff.
KEY RESPONSIBILITIES:
Organization and Scheduling
Office / employee coordination
Internal Communication & Project Management
Personal Support
Education BA\xe2\x80\x99s degree Required experience 8 to 10 years as Executive Assistant Technical skills / abilities Fluent in English Good knowledge of Microsoft Office
Personal skills
KEY RESPONSIBILITIES:
Organization and Scheduling
- Manage and maintain CEO\xe2\x80\x99s schedule, including calendar management, arranging appointments, meeting and travel itineraries
- Organize and coordinate business trips for CEO and Chief of Staff
- Organize and coordinate market visits for Cartier HQ visitors and ensure professional welcoming of guests (agendas, welcome note from CEO, gifts etc.)
- Schedule Market Committee meetings
- Screen and manage emails, incoming calls and correspondence, and respond independently, when possible
- Prepare, review, and maintain correspondence, reports, presentations, and other documents as requested by the CEO (internal memos, org charts, announcements, power point presentations, etc.)
- Acts as custodian of corporate documents and records, creating and maintaining filing systems
- Take dictation, compose and prepare confidential correspondence, reports, and other documents
- Perform confidential duties and related special projects using a high level of discretion and personal judgment
- Handle a high volume of sensitive and confidential material
- Prepare and send couriers and other necessary mails.
- Manage petty cash
- Business expense management: Timely submission of expense reports of CEO and Chief of Staff; validate compliance of CEO\xe2\x80\x99s direct reports\xe2\x80\x99 business expense claims
Office / employee coordination
- Facilitate communication between the CEO and ExCo team members, as well as other departments, locally, in HQ or other markets
- Prepare, review, and maintain correspondence, reports, presentations, and other documents as requested by the CEO (internal memos, org charts, announcements, etc.)
Internal Communication & Project Management
- Act as key contact between the CEO and the directors/director\xe2\x80\x99s assistants and other departments at regional and international level, ensuring proper flow of communication and distribution of information
- Facilitate collaboration within regional Exco
- Facilitator between HQ and regional leadership team
- Manage special and regional projects at the direction of CEO (regional events, corporate projects, internal events)
Personal Support
- Provide support on personal matters such as family travel arrangement, liaising with PROs for family visa processing, submit and follow-up on insurance claims, schooling fees, etc.
- Manage driver\xe2\x80\x99s schedule and duties
Education BA\xe2\x80\x99s degree Required experience 8 to 10 years as Executive Assistant Technical skills / abilities Fluent in English Good knowledge of Microsoft Office
Personal skills
- Professional attitude, integrity and high level of discretion are essential, as well as ability to communicate appropriately at all levels
- Highly flexible and organized person, able to handle last minute changes or requests, multiple tasking
- Task focused, able to meet tight deadlines and set priorities according to business needs
- Great ability to anticipate needs
- Flexible, resourceful and problem solver
- Attention to detail, respect for procedure requirements
- Strong customer and service focus, solution oriented
- Good communication skills, with dynamic and easygoing personality
- Excellent PowerPoint presentation skills with good level of creativity
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Job Detail
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Job IdJD1613532
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned