Executive Assistant
Dubai, United Arab Emirates
Job Description
- Location: International, Dubai
- Discipline: Administration / Business Support
- Job type: Permanent
- Benefits: Negotiable
- Published: 2023-10-31
- Expiry date: 2023-12-12
- Reference: 4025
Are you an experienced Personal Assistant or Executive Assistant looking to join a dynamic and rapidly growing company that values its employees? Our clients an award-winning real estate firm based in Dubai are currently looking for an Executive Assistant to work closely alongside their MD and two partners. Fostering a vibrant working environment that is both fast-paced and collaborative, our clients despite already being award-winning have ambitious goals to continue their growth and success within the UAE market. Therefore, this position is critical in providing support to the company decision-makers to achieve these goals. As an Executive Assistant, you\'ll be providing high-level administrative support by ensuring their schedules are well-managed, meetings and communications are efficiently coordinated, and all administrative tasks are handled with precision. As well as;
- Manage the MD and partners calendars, ensuring that appointments, meetings, and commitments are well-organized and prioritized.
- Proactively address scheduling conflicts and make necessary adjustments to optimize time management.
- Act as a central point of contact for all communication directed to the MD and partners, screening and prioritizing emails, phone calls, and other correspondence.
- Draft and edit professional correspondence on behalf of the MD and partners.
- Arrange, coordinate, and prepare for internal and external meetings, including scheduling, agenda creation, and distribution of materials.
- Ensure that all meeting logistics, such as conference rooms, technology, and catering, are arranged seamlessly.
- Plan and organize domestic and international travel arrangements, including flights, accommodations, ground transportation, and itineraries.
- Keep track of travel expenses and process reimbursements.
- Maintain and organize important documents, files, and records, ensuring easy access and confidentiality.
- Assist in the planning and execution of company events and functions, which may include shareholder meetings, board meetings, and industry conferences.
- Conduct research on relevant topics, compile reports, and provide summaries to support decision-making and projects.
- Help the MD and partners prioritize their tasks and responsibilities, ensuring that important projects and deadlines are met.
- Proven experience as an executive assistant or in a similar role - Minimum of 3 years experience
- Exceptional organisational and time management skills
- Knowledgeable in office software and communication tools (e.g., Microsoft Office, G Suite, Zoom, Zoho).
- Strong communication skills; both written and verbal
- Ability to handle confidential information with a high level of discretion
- Driven and able to adapt to a fast-paced environment
- Tax-free salary - negotiable depending on experience
- Career progression opportunities
- Working Visa
- Medical insurance
- In-house team events
- Close team environment and team-building activities
- A modern and well-designed office with an in-house barista!
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Job Detail
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Job IdJD1599866
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned