Wood is currently looking for an Executive Secretary to join our team in Dubai, UAE.
The purpose of the role is to provide overall system administration, project management and operational support to the business operation aligned with the company standards. This role supports mulitple senior executives and administration of all Project Teams.
The role holder must be able to manage multiple activities and priorities and have the experience and ability to interact at senior levels of the organisation, with confidentiality an essential part of the role.
Principal responsibilities include but not limited to;
Provide comprehensive and strategic support to the Iraq Operations Director and his Leadership Team
Managing and leading the project offices and admin team for all Iraq Operations Contracts across Iraq and Dubai.
Dubai office key point of contact for clients, vendors and employees within Wood locally and globally
Provide proficient facilitation and supervision on all the general day-to-day activities of the Operation Administration to ensure smooth running of the office, organizing people, information, and other resources
Connecting organizations and support divisions across the Iraq Operations business
Provide a complete correspondence service, routing communication as necessary and drafting replies, preparing presentation, invitations where appropriate to ensure that all mail is dealt with efficiently for the Director and the Operations Team
Supervise and coordinate with project IT requirements, manage IT inventories
Contribute to the identification of opportunities for continuous improvement of systems, processes and practices taking into account the changing requirements in the Iraq Operations business
Analyze and action requests and prioritize urgent and sensitive matters. Take action to facilitate resolution and problem solving or refer as appropriate in lign with Iraq Operations business
Take initiatives, bring major issues and resolutions, implement office policies, oversee the overall compliance of business policies and proactively support the objectives and goals of the OD and Iraq Operations
Ensure to efficiently and effectively contribute as a trusted partner to help deliver team\xe2\x80\x99s successes within the Iraq Operation.
Skills / Qualifications
Minimum of 8 years\xe2\x80\x99 relevant experience in a similar role or as an Admin Lead
Experience of working with multi-national and multi-cultural project teams is strongly preferred
Previous experience of working in the Middle East would be an advantage
Previous experience of working for Engineering Companies would be an advantage
Previous experience of working as an Executive Secretary to Leadership is an advantage
Graduate Degree holder is preferred
Clear communicator with good interpersonal skills and willingness to share knowledge and support others
An active listener with the ability to focus on customer requirements
Fluent in both spoken and written English language
Excellent written and verbal communication skills
Strong organizational and planning skills
Strong commitment to safety
Company Overview
Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.
Diversity Statement
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.