Company Description

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Company Name: Michel Abboud Architects



As an executive assistant in an architect firm, your role will be to provide high-level administrative support to the firm\'s executives, assist with project management, coordinate meetings and events, and handle a wide range of administrative tasks. Here is a sample job description for an executive assistant in an architect firm:

Job Title: Executive Assistant

Job Summary: The executive assistant provides high-level administrative support to the firm\'s executives, including the CEO, COO, and other senior managers. The executive assistant is responsible for managing calendars, coordinating meetings and events, managing correspondence, and providing general administrative support. The executive assistant is also responsible for assisting with project management and ensuring that projects are completed on time and within budget.

Key Responsibilities: \xe2\x80\xa2 Manage calendars, schedule appointments, and coordinate meetings for executives. \xe2\x80\xa2 Prepare and distribute correspondence, including emails, memos, and letters. \xe2\x80\xa2 Assist with project management, including tracking deadlines and deliverables, and coordinating project team meetings. \xe2\x80\xa2 Coordinate travel arrangements and prepare travel itineraries for executives. \xe2\x80\xa2 Plan and coordinate events, including client meetings, seminars, and conferences. \xe2\x80\xa2 Handle a wide range of administrative tasks, including answering phones, managing office supplies, and maintaining files. \xe2\x80\xa2 Manage confidential information and maintain discretion and confidentiality at all times. \xe2\x80\xa2 Assist with research and data analysis as needed.

Qualifications

Requirements:

• Minimum 5 years of experience as COO of a company
• Strong multitasking skills
• HR and/or similar relevant work experience
• Bachelor degree or higher would be preferred
• Comfortable working in an extremely fast paced and international environment
• Strong project / program management and organisational skills
• Ability to communicate and influence stakeholders and team members.
• Tech Savvy ,knowledge of Google Calendar, Meet, Doc, Slides, and Sheets
• Ability to multi-task and prioritize in a fast-paced environment
• Strong organizational, analytical and problem-solving skills
• Flawless attention to detail
• Ability to take initiative, work independently, and effectively under pressure producing accurate and consistent results

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