Each one of us brings something different to Vistra, working as one team to deliver the right solution.That\'s why our clients choose to work with us - the power of our combined skills makes us unstoppable.Vistra offers a unique platform for our clients and our people to seize the world of opportunities.At the heart of everything we do are our core values:Committing to clients, Working as ONE Vistra, Empowering people and Doing the Right thing.

Why Vistra

At Vistra, we believe our clients\' businesses and people can make a difference in the world. That\'s why our work is focused on helping our clients act with confidence and speed to seize opportunity wherever it arises. As a global corporate service provider and fund administrator with more than 5,000 professionals in over 45 jurisdictions, we empower legal entities globally to work smarter, grow faster, act responsibly, protect capital and scale across borders - by doing what we do best: reducing risk and enhancing efficiency.

We support our clients over six sectors: Private Equity, Real Estate, Capital Markets, Corporate, Company Formation and Private Wealth and deliver value across three service lines:

• Governance, Risk and Compliance
• Advisory and Transaction Support
• Finance, Accounting and Administration

We grow when you grow, and we succeed when we work together across boundaries and borders, as one team. So, our promise to our clients is the same to you: working together, we will give you the confidence, the tools and the support to achieve your ambitions and leverage your unique skills - to seize your opportunity and help make a difference in the world.

You can also check out our and our to get a sense of Vistra\'s culture and our values.

So, what do you think? If you are excited about working with us and think you can get the job done but not quite sure if you meet all the requirements 100%, we want to encourage you to give it a try OR have an informal chat with one of our Talent Acquisition representatives.

Our opportunity for you:

Vistra Dubai is currently recruiting for Executive Assistant.

Key responsibilities:

• Provide support to Senior Management team.
• To assist in the smooth running and coordination of daily management activities, providing a high level of efficient, well organised and professional administrative support, enabling senior management to be more productive with their time.

Duties & Responsibilities :

• Provide ad hoc business and personal support to Country MD
• Assisting Country MD with extensive diary management including arranging both internal and external meetings, video conferences, WebEx\'s and conference calls
• Interacting with other Executive Assistants (internal and external) including coordination of conference calls with international offices and managing different time zones, act as a main point of contact for all Vistra Executive Assistants
• Operational support to Management Team including calendar management and ad hoc requests
• Preparing meeting packs including presentations, taking meeting minutes and organising future meetings and events.
• Receive and deal with new business enquiries including taking calls from prospects and their advisors, preparation of new business proposals and following enquiries through to completion
• Complete take on process for all new clients through to presentation of cases to the new business committee and subsequent handover to client handling teams
• To proactively support new business commercial activities to develop new relationships and maintain existing relationships
• Prepare presentations and other materials as required by the new business team and the business as a whole

Skills & Attributes :

• Excellent inter-personal and communication skills
• The ability to prioritise and organise your workload
• Ability to recognize areas of improvement and be pro-active in offering solutions
• Strong attention to detail
• Familiarity with Microsoft Outlook, Word, PowerPoint and Excel
• A natural customer focus
• Ability to work in a dynamic, team orientated environment
• A flexible, hands-on approach
• The ability to multi-task and be proactive and resourceful
• Professional attitude and appearance

Relevant Experience :

• Proven experience as an Executive Assistant

Personal Profile :

• You\'re an upbeat person who takes responsibility and you know that \'if it\'s to be, it\'s up to me\'
• You\'ll also enjoy and thrive on being part of a close-knit team.
• Takes pride in their work and appearance and has charm and initiative to spare
• Enjoys building lasting relationship with clients and creating memorable experiences for visitors
• Flexibility and adaptability
• Positive and pro-active attitude
• Reliability
• Passion for customer service
• Enthusiastic, personable and bubbly personality

Join US!

Our promise to our clients is simple: we help them seize opportunity and make a difference in the world. It\'s the same to you.

Make a difference - seize your world of opportunity with Vistra!

LET\'S GROW TOGETHER.

Assisting with preparation of monthly/quarterly/annual investor reports

Bring Your Whole Self to Work

We\'re passionate about Diversity and Inclusion at Vistra.We believe that everyone is equal and unique, and by embracing diversity it makes us better company.This creates an environment where anyone, from any background, can do their best work; Vistra is for the ambitious, the entrepreneurial, the bold.

Location:

Dubai, AE

Department: Operations (B404010)

Vistra