Provide day-to-day administrative support to the Director to ensure a smooth execution of all daily activities. Provide administrative and logistical support, follow up on relevant reports, effectively manage administrative tasks, manage schedules and office documents, and other tasks related to facilitating the administrative component of the Director\xe2\x80\x99s activities.

Key Responsibilities:
Administrative support

Ensure smooth and effective execution of all daily activities and to do\xe2\x80\x99s of the Director by managing time and tasks effectively, coordinating meetings, following-up on incomplete tasks and aligning key deliverables

Provide administrative and logistical support by proactively ordering and categorizing digital and physical paperwork

Continuously follow-up on relevant reports and projects in the pipeline

Effectively manage a diverse range of administrative tasks (e.g. correspondences, agendas, logistics, \xe2\x80\xa6) in order to provide a smooth schedule and enhance the office work efficiency

Manage schedules and organize meetings according to the Director\xe2\x80\x99s request and proactively follow-up on re-scheduling and other minor irregularities

Assist in coordinating communications and thus nurturing the relationship with government entities, stakeholders, delegations, and visitors by arranging meetings and organizing business trips and events

Methodically manage office documents and records and ensure that all documents are securely stored and protected

Draft letters and official correspondences as per the direction of the Director

Greet and receive visitors of the Director, inform Director and ensure that required attention and hospitality are provided to the visitors

Shared Activity

Carry out any other duties and responsibilities related to the role at the request of the direct manager

Follow all relevant departmental policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.

Demonstrate compliance to organization\xe2\x80\x99s values and ethics at all times to support the establishment of a value drive culture within the organization

Contribute to the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, productivity improvement and cost reduction.

Qualifications:
Bachelor\xe2\x80\x99s degree in Business Administration or equivalent