Effective management & co-ordination of diary (including booking of internal & external meetings/appointments
Organise travel itineraries including meeting coordination, booking flights and transfers, booking hotel and other facilities, handling visas applications etc.
Meeting arrangements and logistics thereof - scheduling, room bookings, catering, video conference call etc.
Manage all procurement requests / Vendor Creation and liaise between various departments and external vendors
Prepare and submit expense claims for reimbursement of business expenses and ensure company policy is adhered to
Ensure expense claims, ePro and IT requests submitted by direct reports are in order before approval
Raise e-procurement for payment made to invoices and tracking of payment status
Raise SRM for IT requirements, follow up and ensure closure of the requisitions.
Handling of Employee portal system on HR matters and P3 management of Line Manager\xe2\x80\x99s direct reports
Submit G&E on behalf of the team for events as necessary / T&E for the seniors when requested.
T&E review & Submission as and when required
Ensuring archives and files are maintained in effective format where necessary
Administrative and logistic support for onboarding new employees
Monitor attendance/leave plan, work lists and trainings of department
Ensure confidentiality and privacy of all information of the department including any and all client related matters, staff related private information, Bank records, policies and procedures
Maintain departments email distribution lists, generic mailboxes, SharePoint, Shared Folder
Provide administrative support to team members on an ad hoc basis.
Regulatory & Business Conduct
Display exemplary conduct and live by the
. * Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct, across Standard Chartered Bank. This includes understanding and ensuring compliance with, in letter and spirit, all applicable laws, regulations, guidelines and the Group Code of Conduct.
Embed the Group\xe2\x80\x99s Values and Group Code of Conduct to ensure adherence with the highest standards of ethics. Comply with relevant policies, processes and regulations, as part of the culture. Lead by example by displaying exemplary conduct behaviours
Effectively and collaboratively identify, escalate, mitigate and resolve risk, conduct and compliance matters.
Key stakeholders
Direct / Indirect reports of the Regional Head
Members of AME RMT, UAE CMT, CPBB MT
Offices of other members of the Management Team+ Regional Team. Team members in the country.
Team members across the region
Other Responsibilities
Embed Here for good and Group\xe2\x80\x99s brand and values in the Region. Perform other responsibilities assigned under Group, Country, Business or Functional policies and procedures
Our Ideal Candidate
Qualifications
Excellent written and oral communication skills
The ability to work effectively with senior level staff throughout the organisation, across different countries cultures, demonstrating a professional approach
Working independently with minimal guidance whenever necessary
Good working knowledge of Microsoft (including Outlook, Word, Excel and Powerpoint)
Excellent telephone manners
Ability to prioritise multiple tasks, work to deadlines and effectively manage time
Be able to work under pressure
Strong awareness of and adherence to SCB policies (eg travel, expense policy, and being compliant)
Role Specific Competencies
Communication and interpersonal skills
Article writing and excel skills
Organisation and time management skills
Attention to detail
Ability to multitask and prioritise
Tech -Savvy
About Standard Chartered We\'re an international bank, nimble enough to act, big enough for impact. For more than 160 years, we\'ve worked to make a positive difference for our clients, communities, and each other. We question the status quo, love a challenge and enjoy finding new opportunities to grow and do better than before. If you\'re looking for a career with purpose and you want to work for a bank making a difference, we want to hear from you. You can count on us to celebrate your unique talents. And we can\'t wait to see the talents you can bring us.
Our purpose, to drive commerce and prosperity through our unique diversity, together with our brand promise, to be here for good are achieved by how we each live our valued behaviours. When you work with us, you\'ll see how we value difference and advocate inclusion. Together we:
Do the right thing and are assertive, challenge one another, and live with integrity, while putting the client at the heart of what we do
Never settle, continuously striving to improve and innovate, keeping things simple and learning from doing well, and not so well
Be better together, we can be ourselves, be inclusive, see more good in others, and work collectively to build for the long term
In line with our Fair Pay Charter, we offer a competitive salary and benefits to support your mental, physical, financial and social wellbeing.
Core bank funding for retirement savings, medical and life insurance, with flexible and voluntary benefits available in some locations
Time-off including annual, parental/maternity (20 weeks), sabbatical (12 weeks maximum) and volunteering leave (3 days), along with with minimum global standards for annual and public holiday, which is combined to 30 days minimum
Flexible working options based around home and office locations, with flexible working patterns
Proactive wellbeing support through Unmind, a market-leading digital wellbeing platform, development courses for resilience and other human skills, global Employee Assistance Programme, sick leave, mental health first-aiders and all sorts of self-help toolkits
A continuous learning culture to support your growth, with opportunities to reskill and upskill and access to physical, virtual and digital learning
Being part of an inclusive and values driven organisation, one that embraces and celebrates our unique diversity, across our teams, business functions and geographies - everyone feels respected and can realise their full potential.
Recruitment assessments - some of our roles use assessments to help us understand how suitable you are for the role you\'ve applied to. If you are invited to take an assessment, this is great news. It means your application has progressed to an important stage of our recruitment process.