Job Description

Location:

Business Bay, Dubai, U.A.E

Company:

World of Art Contracting LLC

World of Art, a premier interior contracting and fit-out company, is hiring a highly qualified Executive Assistant & Administrative Officer. This role is strictly for candidates with the right education and industry background.

Applications not meeting the criteria below will not be reviewed.

Non-Negotiable Requirements:

Education

Bachelor's or Master's in Interior Contracting, Procurement, Business Administration, or a closely related field;

OR

a Bachelor's in Administrative/Management studies with at least 5 years of senior executive support experience in interior contracting/fit-out.
Experience

Minimum 5-6 years full-time executive-level administrative support. At least 3 years in interior contracting, fit-out, procurement, or FF&E industries. Proven ability to manage high-level executives independently,

Core Skills

Deep understanding of fit-out projects, procurement cycles, and executive workflows. Strong executive presence: professional appearance, excellent manners, and flawless communication. Autonomous: works without step-by-step guidance, prioritizes tasks intelligently. Mastery of administrative operations: executive reports, contract documentation, procurement notes, stakeholder coordination. Time discipline: punctual, precise, and deadline-driven. Advanced English fluency (written & spoken). Additional languages (Arabic/French) are an advantage.

Responsibilities

Manage executive calendars, meetings, and travel. Draft and refine high-level correspondence, reports, and contracts. Acts as liaison with clients, consultants, contractors, and suppliers. Monitor project and administrative deadlines. Prepare presentations and board-level documents. Safeguard sensitive information with discretion. Anticipate executive needs and resolve issues proactively.

Strong Advantages

Background in luxury hospitality or corporate fit-out projects. Familiarity with UAE labor law, procurement systems, and contract processes, Advance Microsoft Office Suite skills.

Personal Attributes

Reliable, punctual and trustworthy. Well-spoken, polished, and culturally aware. High emotional intelligence and resilience under pressure. Independent, proactive, and results-driven.

APPLICATION INSTRUCTIONS

Applications

without the required education and industry background will be discarded.

Please include

Updated CV. A one-page cover letter detailing your direct experience in interior contracting/fit-out.

To confirm you have read this description, begin your cover letter with the word "Precision".

What We Offer

Opportunity to support executives leading landmark luxury projects across the Middle East & Europe. A fast-paced, high-performance environment. Competitive compensation package.
Job Type: Full-time

Application Question(s):

Do you hold a Bachelor's or Master's degree in Interior Contracting, Procurement, Business Administration, or Administrative/Management studies? (Yes/No) Are you fluent in written and spoken English? (Yes/No)
Experience:

Executive-level administrative support: 5 years (Required) Interior contracting, fit-out, procurement or FF&E: 3 years (Required)
Language:

Arabic (Preferred) * French (Preferred)