Job Description

Job Title: Executive Assistant Location: Abu Dhabi Salary: 143,100 AED plus local benefits Grade: GG08 YouaEUR(TM)re expected to have completed 12 months in role prior to applying for an advertised vacancy and you should also discuss the internal opportunity with your line manager to ensure sustained business continuity and to further support your career development. We know there may be exceptional individual circumstances that impact this, in the first instance please discuss this with your line manager. If you donaEUR(TM)t feel you can talk to your line manager, you can contact your HRBP. PLEASE NOTE Should you be invited for interview; you acknowledge that the Recruitment team will contact you and your line manager regarding your application for this opportunity. What youaEUR(TM)ll be doing:

Manage complex calendars, meetings, and agendas across time zones

Coordinate internal and external communications on behalf of the Regional Managing Director

Arrange travel, accommodation, expenses and prepare detailed itineraries

Draft, edit, and manage documents, reports, and presentations

Maintain records and SharePoint content, ensuring confidentiality

Track tasks and project actions, providing timely follow-ups

Support events, internal comms, and team onboarding activities

Handle sensitive information with discretion and professionalism

You will be supporting the Regional Managing Director Your skills and experiences:

Demonstrated experience in a similar role working as an Executive Assistant supporting senior executives

Experience handling confidential information securely, with knowledge of GDPR

Skilled in managing complex diaries, travel, and senior meetings

Proficient in Microsoft Office, especially Excel, for reporting and data management

Excellent communication and ability to work with diverse teams and stakeholders

Global experience would be advantageous, reflecting familiarity with international working environments The team: Join a high-profile team at BAE Systems Head Office in a varied and fast-paced Executive Assistant role supporting the Regional Managing Director. This position offers excellent visibility across the organisation, with regular interaction with senior stakeholders and opportunities for international exposure and travel. The role requires exceptional interpersonal and communication skills, sound judgement, and the ability to adapt your approach to suit different audiences. You will be required to use your discretionary skills and be a trustworthy member of the team. YouaEUR(TM)ll be part of a collaborative and forward-focused environment where initiative is valued, and where you can make a meaningful contribution to the effectiveness of the wider team.

Why BAE Systems? This is a place where youaEUR(TM)ll be able to make a real difference. YouaEUR(TM)ll be part of an inclusive culture that values diversity of thought, rewards integrity, and merit, and where youaEUR(TM)ll be empowered to fulfil your potential. We welcome people from all backgrounds and want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments. We welcome applications from all suitably qualified people, who are BAE Systems employees and have been in their current role for 12 months or longer. Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting.