Job Description

2 days ago Be among the first 25 applicants Get AI-powered advice on this job and more exclusive features. The Executive Assistant, reporting directly to the Office Manager, plays a pivotal role in ensuring the smooth and efficient operation of the office. This position is responsible for providing high-level administrative support, coordinating activities across multiple departments, and managing business performance reporting. The Executive Assistant will act as a key liaison, ensuring seamless communication, organization, and execution of tasks to support the divisionaEUR(TM)s goals and leadership. Responsibilities Prepare and maintain invoices, reports, memos, letters, expense statements, and other documents using word processing, spreadsheets, databases, or presentation software. Maintain an active and complex calendar of appointments, scheduling and organizing meetings, and adjusting appointments as necessary. Aid executive in preparing for meetings. Responding to emails and document requests on behalf of executives. Draft slides, meeting notes and documents for executives. Answer phone calls, direct calls to appropriate department/ employees, or take messages for the Head of Division. Assist with travel arrangements for the Head of Division, including developing complex and detailed travel plans, itineraries, and agendas, as well as compiling documents for travel-related meetings Assist with the planning and execution of events, workshops, and meetings for the division. Assist in managing relationships with key internal and external stakeholders, ensuring clear communication and timely responses. Demonstrate a high level of professionalism in all interactions and represent the division effectively at all levels. Qualifications, Experience and Skills Minimum 4 years of experience in a similar executive assistant or administrative support role, ideally within a large organization or division. Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills If you are ready to take on this exciting challenge and contribute to the success of Abu Dhabi Airports, apply now! Know someone perfect for this role? Feel free to share this opportunity. Seniority level

Seniority level Entry level Employment type

Employment type Full-time Job function

Job function Administrative and Management

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